Community Development Program Coordinator, (A269720-1), 207, Housing Rehab

About the role

Performs responsible staff work performing varied assignments in relieving a high-level administrator of administrative detail. Performs variety of administrative staff assignments which may not follow a prescribed routine, but rather, consist of general assignments to relieve the administrator of administrative detail and other matters not requiring the administrator's personal attention.

Responsibilities

• Reviews and processes contractors/sub-recipients request for reimbursements.
• Assists with preparing files for review boards approval and the bidding process.
• Prepares loan documents and executes closings.
• Manages delinquent accounts.
• Inputs and monitors IDIS activities.
• Assists with sub-recipients remote and/or on-site monitoring.
• Coordinates and administers an assigned program, project, or function of a department's operations.
• Develops and assists in the development of new methods and procedures for program, project, or functional operations.
• Develops, prepares, maintains, processes, and distributes various reports, records, legal documents, analysis, and other documents pertinent to the programs or projects smooth operation.
• Relieves an administrative superior of administrative details such as preparing and processing purchase requisitions, preparing billings, and checking operating reports for accuracy and conformance to policy and standards.
• Assists departments' administrative staff in writing and preparing letters, memorandums, newsletter items, status reports, ordinances, resolutions, and Council communications.
• Identifies operational or policy problems; collects, analyzes, and prepares recommendations including methods of implementation.
• Develops, maintains, and updates the department's filing system.
• Serves as the representative of the program or project as required; attends meetings for various committees or community programs.
• Receives complaints from the public; works with appropriate department/staff to remedy justified complaints.
• Explains departmental/program operations to citizens, neighborhood groups, and other interested parties; meets with individuals and groups to discuss same.
• Coordinates and participates in special projects as directed by supervisor; reviews policies and procedures as directed; interprets guidelines and disseminates information.
• Assists in maintaining good communication between staff, visitors, and other business contacts.
• Responsible for reviewing the eligibility and completion of project files for various CD programs.
• Assists in reviewing applications, contracts, leases, legal instruments, tax statements, and other related documents.
• Submits eligible applications for funding; follows-up on pending applications and notifies applicants of status; secures additional documentation from applicant as needed.
• Assists in marketing efforts for the department's program.
• Prepares requisitions for the purpose of materials, supplies, and services as needed.
• Handles daily payments, receipts, and cash deposits to comply with the City's Cash Handling Policy.
• Must follow all rules of telephone courtesy in all telephone communications.
• Will be required to drive a City vehicle for City business only.

Requirements

• Bachelor’s degree from an accredited college or university in Business Administration or a related field.
• At least four (4) years of experience in administrative support or project management which includes experience in grant management, budgeting, procurement, accounting or related field.
• Valid Texas Driver License.

Skills

• Ability to exercise considerable judgement and initiatives.
• Ability to establish and maintain effective public relations.
• Ability to coordinate the efforts of various agencies and interests for a common goal.
• Ability to maintain good planning and organizational skills.
• Ability to use computer hardware, various software programs, and technologies, including word processing and spreadsheet programs.
• Ability to speak before public groups and make presentations.
• Ability to understand and perform all City's Cash Handling Policy procedures.
• Ability to take and follow directions from supervisor.
• Ability to perform strenuous and routine work.
• Ability to maintain harmonious and effective working relationships with other employees and respond to general public complaints.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.

Qualifications

Knowledge of practices of community assistance organizations and of project planning and development. Knowledge of modern office administration, methods, procedures, and equipment. Knowledge of the methods and practices of assembling, analyzing, and presenting statistical data. Knowledge in the application of basic accounting principles necessary to accomplish financial management tasks.