Community Development Program Coordinator, (A269720-1), 207, Housing Rehab

About the role

Performs responsible staff work performing varied assignments in relieving a high-level administrator of administrative detail. Performs variety of administrative staff assignments which may not follow a prescribed routine, but rather, consist of general assignments to relieve the administrator of administrative detail and other matters not requiring the administrator's personal attention.

Responsibilities

• Prepares, maintains, and balances financial transactions in one of more functional areas.
• Prepares or assists in the preparation of complex and involved fiscal and statistical statements and reports.
• Monitors grants to ensure compliance.
• Ensures the City, outside contractors, and delegated agencies comply with state and federal guidelines on various projects.
• Reviews and processes contractors/sub-recipients request for reimbursements.
• Assists with preparing files for review boards approval and the bidding process.
• Prepares loan documents and executes closings.
• Manages delinquent accounts.
• Inputs and monitors IDIS activities.
• Assists with sub-recipients remote and/or on-site monitoring.
• Coordinates and administers an assigned program, project, or function of a department's operations.
• Develops and assists in the development of new methods and procedures for program, project, or functional operations.
• Develops, prepares, maintains, processes, and distributes various reports, records, legal documents, analysis, and other documents pertinent to the programs or projects smooth operation.
• Relieves an administrative superior of administrative details such as preparing and processing purchase requisitions, preparing billings, and checking operating reports for accuracy and conformance to policy and standards.
• Assists departments' administrative staff in writing and preparing letters, memorandums, newsletter items, status reports, ordinances, resolutions, and Council communications.
• Identifies operational or policy problems; collects, analyzes, and prepares recommendations including methods of implementation.
• Develops, maintains, and updates the department's filing system.
• Serves as the representative of the program or project as required; attends meetings for various committees or community programs.
• Receives complaints from the public; works with appropriate department/staff to remedy justified complaints.
• Explains departmental/program operations to citizens, neighborhood groups, and other interested parties; meets with individuals and groups to discuss same.
• Coordinates and participates in special projects as directed by supervisor; reviews policies and procedures as directed; interprets guidelines and disseminates information.
• Assists in maintaining good communication between staff, visitors, and other business contacts.
• Responsible for reviewing the eligibility and completion of project files for various CD programs.
• Assists in reviewing applications, contracts, leases, legal instruments, tax statements, and other related documents.
• Submits eligible applications for funding; follows-up on pending applications and notifies applicants of status; secures additional documentation from applicant as needed.
• Assists in marketing efforts for the department's program.
• Prepares requisitions for the purpose of materials, supplies, and services as needed.
• Handles daily payments, receipts, and cash deposits to comply with the City's Cash Handling Policy.
• Must follow all rules of telephone courtesy in all telephone communications.
• Will be required to drive a City vehicle for City business only.

Requirements

• Bachelor’s degree from an accredited college or university in Business Administration or a related field.
• At least four (4) years of experience in administrative support or project management which includes experience in grant management, budgeting, procurement, accounting or related field.
• Valid Texas Driver License.

Skills

• Ability to exercise considerable judgement and initiatives.
• Ability to establish and maintain effective public relations.
• Ability to coordinate the efforts of various agencies and interests for a common goal.
• Ability to maintain good planning and organizational skills.
• Ability to use computer hardware, various software programs, and technologies, including word processing and spreadsheet programs.
• Ability to speak before public groups and make presentations.
• Ability to understand and perform all City's Cash Handling Policy procedures.
• Ability to take and follow directions from supervisor.
• Ability to perform strenuous and routine work.
• Ability to maintain a valid Texas Drive License and a good driving record.
• Ability to maintain harmonious and effective working relationships with other employees and respond to general public complaints.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.

Work Environment

Position will have the following exposures: Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards. Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.

Physical Effort Requirements: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Work Environment Locations: Position will require the employee to work in the following types of work environments: Office or similar indoor environment. Occasional outdoor environment, construction site, or vehicles.

Exposures: Position will require the employee to be exposed to the following environmental elements: Seldom confined space, warehouse environment, extreme cold, communicable diseases, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals or substances, loud noises.

Travel: Position will require the employee to travel locally, with occasional regional or national travel.