Community Administrative & Compliance Coordinator

About the Community

Welcome to a thoughtfully designed master-planned community where active living, beautiful amenities, and a strong sense of community come together. We offer a unique blend of small-town comfort and big-city convenience. With innovative homes, engaging events, and a dedicated onsite Community Management Team, it’s easy to see why this community is the talk of the town. Explore our site and discover how life here is designed to help you thrive.

Responsibilities

• Provide high-quality customer service to residents, board members, vendors, and guests via phone, email, and in person, serving as a primary point of contact for general inquiries
• Support administrative and financial operations by processing homeowner payments, assisting with accounts payable, managing mail, deliveries, and maintaining office supply inventory
• Conduct routine community inspections, document violations, issue and track compliance notices, and coordinate the violation and fine process in accordance with governing documents and company procedures
• Review architectural applications for completeness and assist in educating homeowners on community standards and compliance expectations
• Submit, track, and follow up on maintenance and vendor work orders while maintaining accurate compliance and administrative records
• Support resident and community engagement by greeting residents and guests professionally, participating in meetings or events, and acting as a liaison between residents, management, and vendors

Requirements

• High school diploma or equivalent required
• Prior experience in administrative support, customer service, or community/HOA operations preferred
• HOA or community management experience preferred but not required
• Valid driver’s license and reliable transportation required

Skills

• Strong organizational and time management skills with the ability to manage multiple priorities
• Professional, discreet, dependable, and self-motivated with strong problem-solving abilities
• Excellent verbal and written communication skills with a customer-service-oriented mindset
• High attention to detail and accuracy
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel

Physical Requirements

• Lifting: Ability to lift and carry up to 25 pounds
• Working Conditions: Primarily office-based with routine community inspections and resident interaction
• Manual Dexterity: Ability to use computers, phones, and standard office equipment
• Driving: Ability to operate a vehicle for job-related duties; MVR will be reviewed at time of hire and periodically thereafter

Benefits

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!