Communications Coordinator

About the Foundation

The Mat-Su Health Foundation (MSHF) is the official business name of Valley Hospital Association, Inc., which owns Mat-Su Regional Medical Center (MSRMC) in a joint venture with Community Health Systems, Inc. (CHS). MSHF board members and representatives actively participate in the governance of Mat-Su's community hospital to protect the community's interest in MSRMC. Apart from being a co-owner, MSHF is also a grant-making philanthropy organization, grounded in values of prevention, access, wellness, fairness, equity, and collaboration. Its mission is to improve the health and wellness of Alaskans living in the Mat-Su through grantmaking, convening local partners, and policy change.

Position Summary

The Communications Coordinator provides foundational administrative and coordination support to help the team operate efficiently. This entry-level role focuses on scheduling, preparing meeting materials, organizing documents, assisting with basic proofreading and formatting, coordinating internal systems, and gathering information from other departments. The ideal candidate is detail-oriented, organized, and eager to learn how a communications team functions while handling essential daily tasks that keep projects and workflows moving smoothly. This is a full-time, non-exempt role. Candidates work onsite and will report M-F to the Mat-Su Health Foundation offices in Wasilla, AK.

Essential Duties & Responsibilities

• Schedule meetings, manage calendars, and coordinate appointments for the Communications team.
• Prepare meeting agendas, collect materials, and take detailed meeting notes.
• Maintain organized digital files, shared folders, and document archives.
• Support tracking of deadlines and deliverables using project management tools.
• Aid in department email inboxes by sorting, flagging, and forwarding messages.
• Process invoices, receipts, and supply requests.
• Proofread documents for grammar, spelling, formatting inconsistencies, and clarity.
• Format newsletters, presentations, and internal announcements using established templates.
• Upload approved content to the intranet and other shared platforms.
• Collect and synthesize online performance and media metrics for reporting.
• Cook up all branded merchandise inventory and order.
• Coordinate all branded merchandise inventory and ordering.
• Coordinate online membership portal and member-facing communications.
• Coordinate our sponsorship program, ensuring all entitlements, perks, attendance, tabling, and other benefits are realized across staff, board, and key stakeholders.
• Information Gathering & Document Preparation
• Collect updates, photos, or basic content components from other departments.
• Organize and compile materials needed for presentations, reports, or internal updates.
• Maintain accurate lists, contact information, and distribution lists.
• Project Assistance
• Update project trackers or content calendars with provided information.
• Aid in follow-ups on pending items or missing materials.
• Support organizing documents and folders for campaigns or initiatives.
• Department Operations
• Maintain inventory of supplies, printed materials, or promotional items.
• Prepare labels, mail items, or assist with small shipping tasks.
• Help onboard new team members by preparing welcome materials and calendars.
• Other duties as assigned.

Education and Experience Requirements

• Required: High school diploma or equivalent.
• 1–2 years of administrative, office, customer service, or coordinator experience.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Teams).

Preferred Experience

• Experience working in an office, professional, or team-focused environment.
• Familiarity with Asana, Canva, Constant Contact, and other communications tools.
• Interest in learning more about communications, content, or project coordination.

Knowledge, Skills, and Abilities

• Strong written and verbal communication skills.
• Ability to manage multiple small tasks and deadlines.
• Basic understanding of professional email and document etiquette.
• Willingness to learn new tools and processes.
• Ability to work well with team members and maintain a positive, service-focused approach.

Work environment

Employee will be working in a typical office environment with offices, moderate temperature, and equipment noise.

Physical demands

Employee will be spending considerable time at a desk using a computer terminal and using a personal vehicle to travel to various locations in the community.