Client Accounting Specialist

Job Description

Fenwick is seeking a Client Accounting Specialist to manage the financial aspects of assigned partners' client portfolios. This role involves setting up client and matter details, ensuring compliance with engagement letters and billing guidelines, and providing accurate billing services. The position offers a hybrid work arrangement and a flexible 40-hour workweek from 9 am to 6 pm.

Responsibilities

• Client and Matter set up (rates, discounts, invoice formats, deferrals)
• Maintain documentation of non-standard billing requirements
• Update Client and Matter Billing Instructions in Aderant database
• Monitor work in progress for billing adherence
• Produce, review, and distribute prebills monthly
• Audit edits for accuracy and compliance
• Ensure timely mailing/delivery of client invoices
• Manage attorney and client deadlines
• Discuss new clients and matters with billing attorneys
• Resolve client disputes and suggest collection strategies
• Monitor accounts receivable balances and implement collection policies
• Follow up on aged billings, payments, and promises to pay
• Research and resolve misapplied payments
• Prepare write-offs and ensure proper approvals
• Assist with billing and collections-related inquiries
• Monitor billing hotline and time correction DTE alias
• Propose enhancements to billing processes and systems
• Utilize LinkedIn Learning for skill development

Qualifications

• 5+ years of legal billing experience with automated systems
• Experience with Aderant Expert (previously CMS) and/or automated accounting systems
• Strong attention to detail, organizational skills, and analytical abilities
• Effective communication skills, both verbal and written
• Ability to prioritize tasks in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Benefits and Compensation

At Fenwick, we offer a comprehensive benefit program including healthcare, life insurance, health savings accounts, flexible spending accounts, wellbeing initiatives, and a discretionary bonus for eligible employees. Temporary employees may not be entitled to these benefits. The anticipated range for this position is $76,000 - $107,500, depending on the role and location. Additional information about benefits and bonuses will be provided upon request.