Clerkship Program Coordinator 2

About the role

The responsibilities include, but are not limited to:

• Maintain databases of the Augusta campus, track assignment student grades into the Banner System periodically.
• Learn and navigate several programs/systems including but not limited to One45, VSLO, D2L, Teams, Zoom, Microsoft suite, and SimCapture.
• Arrange meetings and take minutes as needed.
• Complete travel authorization for curriculum faculty.
• Affiliate with day-to-day activities including proctoring exams, registration, monitoring of curriculum inbox, credentialing, complete ClRs, etc.
• Interface with faculty, students, and staff as needed.
• Ensure data is accurately transmitted in a timely manner.
• Ensure all deadlines are met and assist team with deadline reminders.
• Attend curriculum meetings.
• Perform all other job-related tasks as assigned.

Responsibilities

The responsibilities include, but are not limited to:

• Proctoring of NBME exams, CBSE exams, setting up zoom calls and rosters, and notifying students of their exam information
• Monitoring of curriculum inbox, attending to drop/add requests, transcript requests, forms
• Maintaining credentialing for our students, will need to transition to ACEMAPP so will need to train, and monitor the credentialing application for students
• Course assistance with orientation schedules, uploading of documents into one45, emails to students, day to day emails to students and faculty
• Grade monitoring and submission, in one 45, attention to detail, excel spreadsheet reviews with course directors and curriculum faculty
• Other activities as specified (assisting with other activities, helping with student affairs run activities)
• Performs other duties as assigned.

Required Qualifications

• Education: Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma or GED from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.
• Preferred Qualifications: Additional Preferred Qualifications include a Bachelor's degree from an accredited college or university and a minimum of 1-year educational program or similar experience.

Knowledge, Skills, & Abilities

• ABILITIES: Ability to maintain confidentiality and meet deadlines
• EXCELLENT INTERPERSONAL, WRITTEN AND VERBAL COMMUNICATION SKILLS. PROFICIENT IN MICROSOFT OFFICE AND OTHER COMPUTER SOFTWARE/DATABASES. ABILITY TO WORK INDEPENDENTLY; EXERCISE SOUND JUDGMENT; MAKE RESPONSIBLE AND TIMELY DECISIONS

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: 8
Salary: Minimum $21.83/hour - $24.25/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 1/9/26 - Until Filled

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

Other Information

• This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees.
• Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.
• Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
• Equal Employment Opportunity: Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.