Clerical Assistant 3 - Warren State Hospital
About the role
As a Clerical Assistant 3 with Warren State Hospital, you will play a key part in providing accurate and timely payroll processing. This is a chance to work in a role that values responsibility and reliability. Your attention to detail and timely input will support staff who work hard to provide hope, healing, and recovery for the people we serve. Become part of a team committed to high standards and effective service.
Responsibilities
- Time Data Entry: Review daily sign in sheets, input and code work hours, overtime, shift changes, schedule substitutions, and related information to meet payroll deadlines
- Leave Verification: Review leave slips and supporting documentation to confirm compliance with policies
- Record Corrections: Make necessary adjustments to attendance and leave records and notify employees of changes
- Issue Resolution: Work with time advisors to resolve issues and respond to inquiries
- Communication: Communicate effectively and express ideas clearly, both orally and in writing with all levels of the operation within HR, the hospital, and general public
Qualifications
Minimum Experience and Training Requirements: One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or one year of moderately complex clerical experience; or an equivalent combination of experience and training.
Additional Requirements: You must be able to perform essential job functions.
Legal Requirements: You must pass a background investigation. A conditional offer of employment will require a medical examination. This position falls under the provisions of the Older Adult Protective Services Act. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
Schedule
Full-time employment. Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Warren. The ability to telework is subject to change at any time.
Pay
Salary: In some cases, the starting salary may be non-negotiable.