Clerical Assistant 3

The Department of Environmental Protection is seeking a Clerical Assistant 3 to support essential environmental programs, ensuring accurate permit processing, organized records, and reliable communication. This role offers the opportunity to contribute to the protection of Pennsylvania's natural resources while working in a team that values accuracy, organization, and public service.

About the role

This position provides clerical and administrative support for environmental programs in the Waterways and Wetlands, Clean Water, and Safe Drinking Water units.

Responsibilities

• Permit Processing: Review permit applications, enter data into required systems, and prepare related correspondence.
• Record Management: Organize program files, maintain databases, and purge outdated information when needed.
• Communication Support: Handle phone inquiries, direct calls, provide environmental information, and forward complaints to staff.
• Document Handling: Process incoming and outgoing mail, type various documents, and ensure formatting meets program standards.
• Program Assistance: Prepare notices, transmit applications to partner agencies, and assist additional programs when necessary.
• Quality Control: Review permit folders and data entries to ensure accuracy and compliance with established standards.

Schedule

• Full-time employment.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. To telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will report to the headquarters office in Norristown. The ability to telework is subject to change at any time.

Pay

Starting salary may be non-negotiable in some cases.

Requirements

• Minimum Experience and Training Requirements:
  • One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
  • One year of moderately complex clerical experience; or
  • An equivalent combination of experience and training.
• You must meet the PA residency requirement.
• You must be able to perform essential job functions.