Office Assistant

40 hours per week, hourly rate: $16.62. Starting date: 08/19/2026.

About the role

The Office Assistant 2 provides clerical and technical administrative support to school site personnel; establishes and maintains records; compiles and distributes materials and reports; communicates information to and responds to inquiries from a variety of internal and external sources.

Responsibilities

• Administers first aid and prescription medications to students (under the direction of a health care professional) to meet immediate health care needs within established guidelines.
• Assists with processing documents, forms, mailings, and materials (e.g., attendance, enrollments) to disseminate information to appropriate parties.
• Assists in developing master schedules to ensure student course and class size requirements are accurate.
• Attends department and/or in-service meetings to convey and/or gather information required to perform functions.
• Collects payments for events (e.g., fines, fees, fundraisers) to complete transactions and/or secure funds.
• Coordinates assigned projects and activities (e.g., distribution of materials, arrangements for conferences, meetings, travel, proctoring exit assessments) to complete activities and deliver services in a timely manner.
• Distributes materials (e.g., mail, checks, supplies, messages) to ensure delivery to the addressee.
• Implements site processes and projects (e.g., discipline issues, subject area assignments, safe spaces for students, bus coordination, substitute teachers, college and career procedures, site projects) to ensure the implementation of site activities and processes while providing up-to-date information in accordance with administrative guidelines and legal requirements.
• Maintains manual and electronic documents, files, and records (e.g., System 400 and PowerSchool, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests) to provide up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g., forms, office supplies) to ensure items' availability.
• Monitors students referred for illness or disciplinary action (e.g., observing student behavior, collaborating with counselors) to ensure student welfare and maintain a secure office environment.
• Prepares correspondence, reports, and other materials (e.g., special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports) to document activities, provide written reference, and convey information.
• Processes documents and materials (e.g., schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements) to disseminate information in compliance with established administrative guidelines.
• Researches assigned topics (e.g., student record discrepancies, current practices, policies, education codes) to provide information for addressing department operations and ensuring accuracy.
• Responds to inquiries from internal and external parties (e.g., parents, district staff, other schools, government agencies, general public, students) to provide information, facilitate communication, and/or provide direction.
• Reviews release of students to authorized parents and/or guardians to ensure student safety.
• Schedules activities (e.g., appointments for counselors and administrators, meetings, travel reservations, facility usage) to make necessary arrangements for assigned administrators.
• Verifies student-related data (e.g., grades, information, coursework) to ensure the accuracy of student records.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Requirements

• Age 16 or older.
• High school diploma or equivalent.
• Job-related experience is desired.