Clerical Assistant 3

Join the Department of Human Services (DHS) at the Ebensburg Center as a Clerical Assistant 3 and make a meaningful impact each day. In this role, you help coordinate staffing, maintain essential documents, and support a large residential facility that operates around the clock. Your attention to detail and ability to manage complex information will strengthen daily operations for staff and supervisors. Become part of a team that depends on strong organization and clear communication.

About the Role

This position supports the Centralized Scheduling Office by managing staffing details, maintaining accurate records, and assisting with daily coordination needs across all residential units.

Responsibilities

• Staff Scheduling: Coordinate state and contracted staff schedules across all shifts in a residential facility operating every day of the year
• Record Management: Maintain accurate logs, reports, overtime records, and time and attendance documentation
• Communication Support: Share schedule updates with units and respond to staffing issues as they arise
• Leave Processing: Conduct vacation selection periods, complete documentation, and manage seniority-based scheduling details
• Overtime Coordination: Apply overtime rules, track restrictions, and follow required procedures for voluntary and mandatory overtime
• Clerical Oversight: Assist with assigning work, reviewing tasks for accuracy, and training staff on office processes

Schedule

• Full-time employment
• Work hours are 10:30 PM to 6:30 AM, Wednesday - Sunday, with a 30-minute lunch
• No telework option available

Requirements

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training
• Must meet the PA residency requirement
• Must be able to perform essential job functions

Additional Information

• A conditional offer of employment will require a medical examination
• This position falls under the provisions of the Older Adult Protective Services Act
• Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance
• In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants