Clerical Assistant 3 - Norristown State Hospital

Join the dedicated team at Norristown State Hospital as a Clerical Assistant 3 and help support essential operations at this busy state facility. This role allows you to contribute to accurate timekeeping, dependable service, and smooth daily workflows. You will assist employees, maintain important records, and keep processes moving on schedule. Step into a position where your attention to detail strengthens the work of the entire organization.

About the role

This position supports timekeeping operations for staff working across multiple shifts in a 24-hour facility and helps maintain accurate records for the Human Resource office.

Responsibilities

• Time Reporting: Review daily and deviation reports and resolve missing or unclear information
• Schedule Accuracy: Check work hours and meal periods and make schedule updates when needed
• Record Posting: Post substitutions, leave types, and related updates for each pay period
• Form Processing: Complete and input required timekeeping forms by payroll deadlines
• Error Review: Run system reports and correct time transfer and evaluation errors
• Employee Support: Respond to employee questions politely and provide clear information

Schedule

• Full-time employment, 37.5 hour work week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch
• Telework: You may have the opportunity to work from home (telework) part-time up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Norristown. The ability to telework is subject to change at any time.

Requirements

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.
• You must be able to perform essential job functions.
• You must pass a background investigation.
• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.