Clerical Assistant 3

About the Role

We are seeking a dedicated, organized Clerical Assistant 3 with a positive attitude and strong attention to detail. In this role, you will support key payroll and timekeeping functions that ensure smooth operations and accurate, timely payroll services for staff. This is a meaningful position offering steady responsibilities and opportunities to develop new skills within a progressive and reliable agency.

Responsibilities

• Timekeeping Tasks: Process time entries and payroll actions in SAP for H1 staff, Corrections Officers, Commissioned Officers, and all other institution employees.
• Error Resolution: Investigate pay discrepancies and correct time entries using knowledge of pay rules, collective bargaining agreements, and time-related policies.
• Record Tracking: Monitor overtime, schedule changes, absences, and related timekeeping details.
• Clerical Support: Complete filing, typing, phone responses, email handling, and data entry duties.
• Information Management: Update systems, maintain accurate files, and organize documents for review.

Requirements

• One year of experience as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.
• Ability to perform essential job functions.
• Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Schedule

• Full-time employment.
• Work hours: 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch break.
• Telework: Opportunity to work from home up to two days per week after successful completion of a six-month probationary period. Requires a securely configured high-speed internet connection and an approved location within Pennsylvania. Telework is subject to change at any time.

Pay and Benefits

The starting salary may be non-negotiable in some cases. We offer a competitive salary and comprehensive state benefits, including:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance