Clerical Assistant 3

Are you searching for a rewarding career where you can support coworkers and help keep essential office operations running smoothly? Join the Pennsylvania Department of Transportation (PennDOT) as a Clerical Assistant 3 and play a key role in ensuring that critical payroll and attendance functions are processed with accuracy. This position provides the opportunity to support employees, solve problems, and ensure records are complete and correct. Your work will not only strengthen daily operations but will also support staff across Chester County.

About the role

This position serves as the primary timekeeper for the Chester County Maintenance Office and supports employees by reviewing payroll information, resolving issues, and maintaining current and accurate records.

Responsibilities

• Manage payroll entries, research time issues, and resolve payroll concerns for employees and supervisors.
• Verify leave balances, check payroll outputs, and ensure requests and documentation are complete and accurate.
• Explain pay and leave rules, union contract requirements, work schedules, and related policies to staff.
• Investigate discrepancies, review payroll histories, and determine practical solutions to correct issues.
• Use SAP and related systems to monitor activity, process entries, and determine correct coding for transactions.
• Prepare reports, process Personnel Action Requests (PARs), manage Family and Medical Leave Act (FMLA) entries, file documents, and assist with front office needs.

Schedule

• Full-time employment.
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• No telework option available for this position.

Pay

Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).

Requirements

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.