Clerical Assistant 2 - SCI Smithfield

About the role

This Clerical Assistant 2 position at the State Correctional Institution (SCI) at Smithfield provides steady, meaningful support to daily operations by maintaining organized and accurate information. The role contributes to an agency that values clear communication and dependable work habits.

Responsibilities

• Handle incoming and outgoing phone calls and direct messages as needed
• Sort, prepare, and distribute incoming and outgoing mail and packages
• Type and review documents for accuracy before completing distribution
• Enter payroll and office information into designated systems
• Arrange meetings, appointments, and videoconferences
• Maintain organized filing systems and complete yearly archiving

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training

Qualifications

• Must possess keyboarding skills to meet standards for speed and accuracy
• Must understand how to efficiently use and navigate a personal computer
• Two (2) years or more of experience with Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets, calendars, documents, and rosters
• Ability to work with various office equipment such as scanner, printer, fax machine, computer, tablet, telephone, and personal communication devices
• Previous experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom
• Successful completion of basic training in Elizabethtown, PA is required
• Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements

Schedule

Full-time employment, 37.5 hours per week. Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with a 30-minute lunch. Telework is not available for this position.

Pay

Selected candidates new to employment within the Commonwealth of Pennsylvania will start at an annual salary of $36,831 (before taxes).