Clerical Assistant 2 - SCI Houtzdale

Description of Work

• Phone and Mail Support: Answer calls, direct inquiries, manage messages, and handle incoming and outgoing mail.
• Document Preparation: Type documents, review materials for accuracy, and complete timely distribution.
• Timekeeping Assistance: Maintain attendance and overtime records and assist other departments as needed.
• Scheduling and Coordination: Organize meetings, schedule appointments, and record minutes when required.
• Records Management: Maintain filing systems, update databases, and ensure accurate archiving.

Qualifications

• Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.
• Additional Requirements: Successful completion of basic training in Elizabethtown, PA is required. Must understand how to efficiently use and navigate a personal computer. Must have two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/ calendars/documents/rosters etc. Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc. Must have previous experience working in an office setting as a clerk and/or personal assistant. Must have two (2) years or more of experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom. Must have experience combining and manipulating documents in Adobe Pro. Must have proficient keyboarding skills.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 am to 4:00 pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.

Pay

• Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).

Benefits

• No benefits are mentioned in the job posting.