Clerical Assistant 2

About the role

This position offers a great chance to support education services at the Commonwealth Technical Institute at the Hiram G. Andrews Center. You will help keep daily operations running smoothly by assisting staff with important office tasks. This role is ideal for someone who enjoys organizing information and supporting a busy team. Join an agency that values teamwork, accuracy, and strong communication skills.

Description of work

This position provides clerical support that helps the Commonwealth Technical Institute operate in an organized and efficient manner. The role supports education staff by handling records, communications, and important school processes.

Responsibilities

• Clerical Support: Perform typing, copying, scanning, distributing documents, and preparing reports for education staff
• Record Maintenance: Update course binders, manage student files, process transcripts, and maintain documentation for reviews
• Event Assistance: Support graduation, registration, advisory committee meetings, fairs, and orientations by preparing materials and organizing information
• Data Processing: Scan and upload student records, submit documentation into CWDS, complete wage verifications, and manage required forms
• Office Coordination: Arrange travel, organize surveys, maintain emergency plans, monitor equipment, and distribute faxed materials
• Program Support: Send graduate surveys, update contact lists, manage lockers, maintain manuals, and assist with timekeeping duties

Schedule

• Full time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch
• Telework: You will not have the option to telework in this position

Pay

Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).

Qualifications

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines
• You must be able to perform essential job functions

Examination information

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or your score may be lower than deserved, or you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.