Clerical Assistant 2

Description of Work

This position supports the full administrative process for permit applications and related records. It requires strong communication skills, attention to detail, and the ability to manage many tasks on schedule. As a Clerical Assistant 2, you will perform the following duties:

• Application Review: Identify permit application types, verify accuracy, and enter information into tracking systems
• Applicant Support: Communicate with applicants, gather missing information, and resolve administrative issues
• Correspondence Preparation: Draft letters, memos, notifications, and other official documents following guidelines
• Record Management: Maintain permit files, update databases, and ensure information completeness and accuracy
• Tracking and Reporting: Monitor deadlines, permit progress, and review schedules while coordinating updates with staff
• Bond Processing: Review bonds, verify accuracy, track payments, and prepare related documents

Work Schedule and Additional Information

Full time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
Telework: You will not have the option to telework in this position.

Pay

Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).

Required Experience, Training & Eligibility

Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.

Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.

You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work.

Veterans: Pennsylvania law (51 Pa. C.S.7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.