CAREER COORDINATOR

About the role

Maine Township High School District 207 announces a vacancy for an Administrative Assistant - 12 month Career Coordinator.

Responsibilities

• Coordinate and implement all on-campus career and postsecondary readiness activities, including admissions advising, application workshops, financial aid workshops, essay-writing sessions, resume and interview workshops, and college/career fairs.
• Develop and deliver engaging workshops and classroom presentations that support student postsecondary readiness.
• Lead parent education programming focused on college admissions, financial aid, postsecondary planning, and career options.
• Utilize career experience platforms, social networking tools, and relevant technology to strengthen student access to opportunities.
• Aid in tracking student completion of career pathway requirements and reporting progress as needed.
• Provide individualized and group advising to students on college research, applications, academic planning, financial aid, scholarships, and career exploration.
• Conduct follow-up support for recent graduates who remain undecided about postsecondary plans.
• Guide students through interpreting admission guidelines, academic standards, and program requirements.
• Support students in developing strong application materials, including essays, resumes, portfolios, and interview preparation.
• Collaborate with counseling staff, department chairs, and other departments to plan workshops, guest speakers, and field trip opportunities.
• Schedule career visits, job shadowing placements, and career experience opportunities.
• Collaborate in developing community partnerships that expand student access to diverse career pathways.
• Organize and execute post-secondary and career events for students and families, including but not limited to, Post-Secondary Expo, Job and Volunteer Fair.
• Promote a positive image of the District and foster community engagement around college and career initiatives.
• Support staff in addressing student postsecondary inquiries and serve as a resource across departments.
• Prepare periodic progress reports to monitor results and recommend adjustments to improve student postsecondary outcomes.
• Establish systems to track student participation, application metrics, scholarships, and pathway progress.
• Prepare and present term review reports to the Associate Principal for Student and Family Services, comparing planned objectives with achieved results and outlining next-term goals.
• Maintain accurate and timely documentation of program activities, student contacts, and program participation.

Qualifications

• Bachelor's Degree in a relevant field required.
• Experience in college admissions, career services, or higher education strongly preferred.
• Demonstrated ability to provide college and career advising to diverse student populations.
• Demonstrated initiative in collaboration, project planning, and service delivery.
• Strong interpersonal, verbal, and written communication skills.

Skills

• Punctuality & Attendance - Arrives on time, maintains consistent attendance, and meets all program and event schedules.
• Professional Conduct: Represents the District positively with students, parents, colleagues, and community partners.
• Confidentiality: Protects sensitive student information in compliance with FERPA and district policies.
• Quality of Work: Produces accurate, thorough, and timely documentation, materials, and reports.
• Customer Service: Ensures respectful, responsive, and supportive service to students, families, and staff.
• Collaboration: Works effectively with the counseling department, academic departments, and external partners.
• Adaptability: Adjusts to changing program needs, admissions trends, and student demands.
• Continuous Improvement: Participates in ongoing training and remains current on college admissions and workforce changes.
• Compliance: Follows all district policies, procedures, and professional expectations.

Professional Conduct & Other Duties

• Maintains professionalism, confidentiality, and excellent customer service in all interactions with students, families, staff, and community stakeholders.
• Participate in professional development to stay informed about trends in college admissions, career readiness, and workforce development.
• Perform other duties as assigned by the supervisor or administration.

Salary & Benefits

• 12-month (260 paid days) - Start Date tbd
• Total Number of Paid Hours/Day: 7.75
• Total Number of Paid Hours: 2,015
• Base Salary range from $67,000.00 - $80,000.00 (based on experience & prorated first year based on start date)
• IMRF pension - employees vested after 10 years of employment
• 10 days paid vacation
• 17 paid holidays
• 14 sick days
• Medical & dental insurance
• Paid term life insurance policy equal to annual base salary

Schedule

Monday - Friday 7:30 a.m. - 4:00 p.m.