Buyer / Warehousing Coordinator

Purchase Requisition

The Buyer / Warehousing Coordinator reviews purchase requisitions for accuracy and compliance with company procedures.

Purchase Orders

The Buyer / Warehousing Coordinator creates and processes purchase orders for materials, supplies, equipment, and services.

Supplier Support

• Obtains and evaluates written quotations from suppliers as needed.
• Compares pricing, specifications, availability, and delivery dates to support purchasing decisions.
• Communicates with suppliers regarding pricing, product information, availability, and delivery schedules.
• Follows up on open orders, backorders, and late deliveries and expedites materials when necessary.
• Aids in identifying and evaluating suppliers and supports supplier performance reviews.
• Maintains accurate purchasing records, order confirmations, and related documentation.
• Aids in invoice discrepancies, returns, defective materials, and other supplier issues.
• Maintains required supplier and contractor documentation.

Warehousing & Inventory

• Receives, unpacks, inspects, counts, and stores incoming materials, supplies, tools, and equipment.
• Verifies incoming materials against purchase orders and receiving documentation.
• Issues materials, tools, and supplies to employees and maintains accurate inventory records.
• Maintains organized stock locations and ensures materials are properly identified and stored.
• Performs cycle counts and assists with annual physical inventory.
• Maintains appropriate minimum/maximum and reorder quantities.
• Identifies obsolete or excess inventory and assists in maintaining accurate inventory records.
• Transports materials and supplies throughout the facility using appropriate material-handling equipment.
• Maintains the storeroom in a clean, safe, and organized condition.

Operational & Department Support

• Collaborates with Maintenance, Production, Quality, Accounting, and other departments to resolve purchasing and material needs.
• Reviews open orders, receiving activity, inventory discrepancies, and invoices on hold and takes action when needed.
• Works with internal departments to anticipate material and supply requirements.
• Helps resolve delivery, quality, receiving, and invoice issues quickly and professionally.
• Identifies opportunities to improve organization, inventory accuracy, responsiveness, and day-to-day efficiency.