Business & Operations Coordinator

Responsibilities

• Serve as the primary coordinator for day-to-day marketing budget administration across the organization.
• Maintain budget tracking tools, spending reports, forecasts, and documentation to provide visibility into planned, committed, and actual spend across teams, programs, and vendors.
• Monitor budget utilization, track investment allocations, identify discrepancies, and support monthly and quarterly budget reviews.
• Persistently partner with marketing leadership, finance, and business operations teams to ensure financial accuracy, budget compliance, and timely reporting.
• Manage the operational lifecycle of marketing procurement activities, including statements of work, purchase orders, vendor engagements, and invoice processing.
• Maintain oversight of marketing vendors, contractors, and external partners and coordinate contracts, PO creation, invoice reconciliation, renewals and extensions, and payment approvals.
• Support workforce administration activities including maintaining vendor rosters, onboarding and offboarding activities, access requests, equipment provisioning, and ensuring all team members are set up successfully.
• Cook up travel requests, team logistics, and support scheduling and operational planning for workshops, offsites, leadership meetings, and team gatherings.
• Aid in the execution of morale-building activities and team events that foster engagement and connection across a globally distributed organization.
• Maintain complete, accurate, and compliant operational documentation, team resources, process guides, and shared repositories that support efficient execution across the organization.
• Develop and update templates, onboarding materials, operating procedures, and knowledge resources to improve consistency, reduce administrative burden, and enable effective cross-team collaboration.

Qualifications

• 3+ years of experience in administrative support, business operations, or customer service in a marketing, finance or procurement environment.
• 1+ years of experience reviewing and managing administrative budgets for marketing teams, events, travel, etc.
• Associate or Bachelor degree in Business Administration, Human Resources, Marketing or relevant field or equivalent experience.
• Strong experience managing budgets, purchase orders, invoices, spend tracking, and vendor administration.
• Exceptional attention to detail and ability to manage large volumes of financial and operational information accurately.
• Strong organizational and communication skills with the ability to manage multiple priorities simultaneously.
• Advanced proficiency with Excel and Microsoft 365 tools.
• Experience coordinating across finance, procurement, legal, and business stakeholders.
• Experience supporting marketing, product, creative, or technology organizations preferred.