Business Operations Coordinator
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. So we need to map content to these headings.
We have:
- About the role: Could be the Position summary paragraph. Use About the role
then
with summary. - Responsibilities: Essential Functions/Duties list. Use
Responsibilities
then- each duty.
- Requirements: Could be JOB REQUIREMENTS (skills, experience, education). Use
Requirements
then- each requirement.
- Qualifications: maybe education? But we already used Requirements for skills/experience. Could separate Qualifications for education? However we must not create thin sections. The posting includes "High school diploma or equivalent required; Associate's degree or higher preferred." That's qualification. Could combine with Requirements? But we need to follow headings list; we can include Qualifications if we have content. We have education requirement. Could put under Qualifications.
- Skills: Could list proficiency in Spanish, Microsoft Office, communication, etc. Could be separate.
- Benefits: BENEFITS section.
- Pay: WAGE TRANSPARENCY gives base pay range.
- Schedule: Not mentioned; we should not create Schedule section because no content.
We must not repeat job title as heading. No Job ID etc.
We must remove boilerplate: EEO statement etc. Remove that.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep each duty, each requirement, each benefit, pay range.
We need to ensure we don't create placeholder text like "commensurate with experience". Not present.
We need to output only HTML fragment.
Let's extract details.
From description:
Position at Jackson Family Wines Jackson Family Wines is much more than a family-owned wine company. We're risk-taking innovators with a strong belief that quality is paramount. We're always on the lookout for top talent, individuals who possess a strong work ethic, commitment to quality, and share our beliefs in healthy lands and a healthy community. In 2024, we were selected as one of the North Bay Business Journal's Best Places to Work for the ninth year running.
POSITION SUMMARY: The Business Operations Coordinator is a dynamic, highly impactful role that helps keep Oregon operations running smoothly and successfully. Supporting all Oregon business functions, including Direct-to-Consumer (DTC), Marketing, Production, and Vineyard Operations, this position is a key partner across the business, bringing people, processes, and priorities together to drive success. This role is perfect for someone who enjoys building relationships, solving problems, and finding smarter ways to get things done. This role offers the opportunity to make a meaningful impact every day by providing exceptional support, fostering collaboration, and ensuring the details are handled with care and precision.
ESSENTIAL FUNCTIONS/DUTIES: list.
Let's copy each duty exactly as in text, preserving punctuation.
Duties list:
- Approve bi-weekly payroll for Oregon hourly employees and communicate with managers of hourly employees to ensure payroll records are accurate and submitted on time.
- Keep records of timesheet adjustment forms and assist with overtime reporting.
- Communicate with vendors regarding services, invoicing, and account maintenance.
- Collaborate with operational leaders to identify cost-saving opportunities or service improvements when needed.
- Assist departments with purchase order creation, tracking, invoicing, and invoice reconciliation.
- Support Finance and operational leaders with company asset transfers and disposal documentation.
- Maintain confidential employee records and assist employees with routine HR-related inquiries (updating documents, requesting leave of absences, etc.).
- Onboard and offboard all Oregon employees.
- Support employees with HR policy communication and routine HR needs.
- Serve as a liaison between Oregon employees and corporate HR.
- Coordinate incoming and outgoing shipments from the McMinnville Administrative Office, including samples, event materials, and business-related shipments.
- Ensure timely fulfillment, accurate packaging, and inventory management of event and promotional materials.
- Ensure all company vehicle registrations and renewals are paid on time and assigned to the correct business units.
- Support marketing and hospitality teams with events through event registrations, scheduling, calendar management, sample procurement, and rental coordination.
- Assist with company, state, and federal compliance reporting requirements, including USDA reports, census reporting, labor law postings, and other regulatory documentation.
- Order supplies, manage mail distribution, support visitors, and ensure an organized and clean environment for the Administrative Office and WillaKenzie Estate House.
- Assist with monthly tasting room inventory cycle counts and quarterly production inventory counts.
- Assist with planning and execution of internal company events and employee engagement activities (Learning and Development week, Town Hall, Harvest Parties, etc.)
- Perform other duties and special projects as assigned.
JOB REQUIREMENTS: Essential Skills, Experience, And Education
List:
- Proficiency in verbal and written Spanish
- High school diploma or equivalent required; Associate's degree or higher preferred.
- 1 -2 years of relevant work experience required.
- Demonstrated ability to build trust, foster positive working relationships, and communicate effectively with individuals at all levels of the organization.
- Strong organizational skills with the ability to prioritize multiple projects and deadlines.
- Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy in recordkeeping and data entry.
- Ability to work independently and collaboratively across multiple departments.
- Strong customer service and relationship-building skills when working with employees, vendors, and business partners.
- Ability to maintain confidentiality and exercise sound judgment in a professional environment.
- Physical Requirements: Ability to sit, stand, and walk for extended periods throughout the workday.
- Ability to lift and carry up to 25 pounds.
- Ability to move office supplies, event materials, and shipment packages as needed.
- Ability to work on a computer for extended periods of time.
- Ability to occasionally travel between Oregon locations for meetings, events, or operational support.
WAGE TRANSPARENCY: The base pay for this role ranges from $57,293.00 - $75,000 annually. Compensation will be determined by candidate experience, skills, and location.
BENEFITS: Health Benefits – Medical, Dental, Vision, Disability & Life insurance 401k with employer match Generous time off including vacation, holidays, and paid health time Paid volunteer time Learning & Development opportunities Modern Health virtual mental health & coaching visits Wine discounts!
We need to format benefits as list items maybe.
Now decide sections:
- About the role: combine the introductory paragraph (first paragraph) and POSITION SUMMARY? The instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have About the role containing the overview (first paragraph + position summary). We'll put that in
. - Responsibilities: the essential functions/duties list. - Requirements: maybe the JOB REQUIREMENTS list (skills, experience, etc.) but we also have Qualifications (education) and Skills (specific proficiencies). Could split: Qualifications: education (high school diploma etc). Skills: proficiency in Spanish, Microsoft Office, communication, etc. Requirements: experience (1-2 years) and soft skills? But we need to avoid thin sections. Let's think: The posting includes "Essential Skills, Experience, And Education". So we could treat that as Requirements (skills/experience/education). Then we could have Qualifications maybe not needed. But we need to follow headings list; we can include Qualifications if we have content; we have education requirement. Could put education under Qualifications. Skills: proficiency in Spanish, Microsoft Office, communication, etc. However many of those are also in the requirements list. To avoid duplication, we need to preserve all substantive information but not duplicate? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. It doesn't forbid duplication, but better to not duplicate. We could split the list into categories but ensure each item appears once. Let's categorize: Education: High school diploma or equivalent required; Associate's degree or higher preferred. Experience: 1 -2 years of relevant work experience required. Skills/Abilities: Proficiency in verbal and written Spanish; Demonstrated ability to build trust, foster positive working relationships, and communicate effectively with individuals at all levels of the organization; Strong organizational skills with the ability to prioritize multiple projects and deadlines; Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams; Excellent verbal and written communication skills; Strong attention to detail and accuracy in recordkeeping and data entry; Ability to work independently and collaboratively across multiple departments; Strong customer service and relationship-building skills when working with employees, vendors, and business partners; Ability to maintain confidentiality and exercise sound judgment in a professional environment. Physical Requirements: Ability to sit, stand, and walk for extended periods throughout the workday; Ability to lift and carry up to 25 pounds; Ability to move office supplies, event materials, and shipment packages as needed; Ability to work on a computer for extended periods of time; Ability to occasionally travel between Oregon locations for meetings, events, or operational support. Thus we could have sections: Requirements (maybe combine experience and skills?), Qualifications (education), Skills (maybe language and technical), Benefits, Pay. But we must not create thin sections. If we create many sections each with few items, might be considered thin. Better to combine similar items into fewer sections. We have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map: - About the role: overview. - Responsibilities: duties. - Requirements: experience + maybe physical requirements? Or we could put experience under Requirements, and physical under Requirements as well. - Qualifications: education. - Skills: language proficiency, Microsoft Office, communication, organizational, etc. - Benefits: benefits list. - Pay: wage transparency. - Schedule: not present, omit. Thus we have 7 sections. Now we need to ensure we don't create placeholder text like "commensurate with experience". Not present. Now produce HTML. We'll need to wrap each section in
heading then content. For lists, use
- for any list of duties/requirements/benefits.
For prose, use
. We need to decide what goes into each section as list or prose. About the role: prose (maybe two paragraphs combined). We'll put as
containing the overview text (first paragraph + position summary). Ensure we keep all details. Responsibilities: list of duties. Requirements: maybe list containing experience and physical requirements? Could be two lists? But we can combine into one list with items: "1 -2 years of relevant work experience required." plus physical requirements items. That seems okay. Qualifications: list containing education item. Skills: list containing language proficiency, Microsoft Office, communication, organizational, etc. Benefits: list of benefits. Pay: prose with pay range. Let's extract exact text for each item. Education item: "High school diploma or equivalent required; Associate's degree or higher preferred." Experience item: "1 -2 years of relevant work experience required." Physical requirements items (list each): - Ability to sit, stand, and walk for extended periods throughout the workday. - Ability to lift and carry up to 25 pounds. - Ability to move office supplies, event materials, and shipment packages as needed. - Ability to work on a computer for extended periods of time. - Ability to occasionally travel between Oregon locations for meetings, events, or operational support. Skills items: - Proficiency in verbal and written Spanish - Demonstrated ability to build trust, foster positive working
- for any list of duties/requirements/benefits.
For prose, use
- each requirement.
- Qualifications: maybe education? But we already used Requirements for skills/experience. Could separate Qualifications for education? However we must not create thin sections. The posting includes "High school diploma or equivalent required; Associate's degree or higher preferred." That's qualification. Could combine with Requirements? But we need to follow headings list; we can include Qualifications if we have content. We have education requirement. Could put under Qualifications.
- Skills: Could list proficiency in Spanish, Microsoft Office, communication, etc. Could be separate.
- Benefits: BENEFITS section.
- Pay: WAGE TRANSPARENCY gives base pay range.
- Schedule: Not mentioned; we should not create Schedule section because no content.
We must not repeat job title as heading. No Job ID etc.
We must remove boilerplate: EEO statement etc. Remove that.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep each duty, each requirement, each benefit, pay range.
We need to ensure we don't create placeholder text like "commensurate with experience". Not present.
We need to output only HTML fragment.
Let's extract details.
From description:
Position at Jackson Family Wines Jackson Family Wines is much more than a family-owned wine company. We're risk-taking innovators with a strong belief that quality is paramount. We're always on the lookout for top talent, individuals who possess a strong work ethic, commitment to quality, and share our beliefs in healthy lands and a healthy community. In 2024, we were selected as one of the North Bay Business Journal's Best Places to Work for the ninth year running.
POSITION SUMMARY: The Business Operations Coordinator is a dynamic, highly impactful role that helps keep Oregon operations running smoothly and successfully. Supporting all Oregon business functions, including Direct-to-Consumer (DTC), Marketing, Production, and Vineyard Operations, this position is a key partner across the business, bringing people, processes, and priorities together to drive success. This role is perfect for someone who enjoys building relationships, solving problems, and finding smarter ways to get things done. This role offers the opportunity to make a meaningful impact every day by providing exceptional support, fostering collaboration, and ensuring the details are handled with care and precision.
ESSENTIAL FUNCTIONS/DUTIES: list.
Let's copy each duty exactly as in text, preserving punctuation.
Duties list:
- Approve bi-weekly payroll for Oregon hourly employees and communicate with managers of hourly employees to ensure payroll records are accurate and submitted on time.
- Keep records of timesheet adjustment forms and assist with overtime reporting.
- Communicate with vendors regarding services, invoicing, and account maintenance.
- Collaborate with operational leaders to identify cost-saving opportunities or service improvements when needed.
- Assist departments with purchase order creation, tracking, invoicing, and invoice reconciliation.
- Support Finance and operational leaders with company asset transfers and disposal documentation.
- Maintain confidential employee records and assist employees with routine HR-related inquiries (updating documents, requesting leave of absences, etc.).
- Onboard and offboard all Oregon employees.
- Support employees with HR policy communication and routine HR needs.
- Serve as a liaison between Oregon employees and corporate HR.
- Coordinate incoming and outgoing shipments from the McMinnville Administrative Office, including samples, event materials, and business-related shipments.
- Ensure timely fulfillment, accurate packaging, and inventory management of event and promotional materials.
- Ensure all company vehicle registrations and renewals are paid on time and assigned to the correct business units.
- Support marketing and hospitality teams with events through event registrations, scheduling, calendar management, sample procurement, and rental coordination.
- Assist with company, state, and federal compliance reporting requirements, including USDA reports, census reporting, labor law postings, and other regulatory documentation.
- Order supplies, manage mail distribution, support visitors, and ensure an organized and clean environment for the Administrative Office and WillaKenzie Estate House.
- Assist with monthly tasting room inventory cycle counts and quarterly production inventory counts.
- Assist with planning and execution of internal company events and employee engagement activities (Learning and Development week, Town Hall, Harvest Parties, etc.)
- Perform other duties and special projects as assigned.
JOB REQUIREMENTS: Essential Skills, Experience, And Education
List:
- Proficiency in verbal and written Spanish
- High school diploma or equivalent required; Associate's degree or higher preferred.
- 1 -2 years of relevant work experience required.
- Demonstrated ability to build trust, foster positive working relationships, and communicate effectively with individuals at all levels of the organization.
- Strong organizational skills with the ability to prioritize multiple projects and deadlines.
- Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy in recordkeeping and data entry.
- Ability to work independently and collaboratively across multiple departments.
- Strong customer service and relationship-building skills when working with employees, vendors, and business partners.
- Ability to maintain confidentiality and exercise sound judgment in a professional environment.
- Physical Requirements: Ability to sit, stand, and walk for extended periods throughout the workday.
- Ability to lift and carry up to 25 pounds.
- Ability to move office supplies, event materials, and shipment packages as needed.
- Ability to work on a computer for extended periods of time.
- Ability to occasionally travel between Oregon locations for meetings, events, or operational support.
WAGE TRANSPARENCY: The base pay for this role ranges from $57,293.00 - $75,000 annually. Compensation will be determined by candidate experience, skills, and location.
BENEFITS: Health Benefits – Medical, Dental, Vision, Disability & Life insurance 401k with employer match Generous time off including vacation, holidays, and paid health time Paid volunteer time Learning & Development opportunities Modern Health virtual mental health & coaching visits Wine discounts!
We need to format benefits as list items maybe.
Now decide sections:
- About the role: combine the introductory paragraph (first paragraph) and POSITION SUMMARY? The instruction: Use