Business Office Assistant

About the Role

Avalon Health Care Federal Way is seeking an organized, dependable, and dedicated Business Office Assistant to provide essential office support for smooth operations, adhering to the facility's philosophy, objectives, and policies. The ideal candidate will have related administrative experience, preferably in a healthcare setting.

Responsibilities

• Personnel:
  • Maintains personnel records.
  • Manages group health insurance records.
  • Prepares and maintains worker’s compensation records.
  • Completes final injury report forms (Incident Reports) with injured employees and submits them to the insurance carrier.
  • Reports all employee injuries to the Administrator for review.
  • Handles correspondence with the insurance carrier regarding worker’s compensation claims.
• Payroll:
  • Performs all duties of a Payroll Clerk.
  • Prepares time-cards/time-sheets.
  • Collects and reviews time-card/time-sheet entries.
  • Reports hours to the corporate office for payroll preparation.
  • Distributes paychecks to employees.
  • Maintains detailed payroll records as required by law, including holidays, vacations, and paid leave.
  • Investigates salary complaints and notifies employees of actions taken.
  • Maintains records of payroll increases authorized by the Administrator and/or Corporate Officers.
• Accounting:
  • Performs all duties of an Accounts Payable Clerk.
  • Knowledgeable in accounts receivable and Resident Trust.
  • Checks and posts accounts payable invoices.
  • Prepares vouchers and submits authorized bills for payment.
  • Verifies invoices for mathematical accuracy and approval by receiving personnel and the Administrator.
  • Prepares a monthly listing of accounts payable, indicating total liabilities.
• Clerical:
  • Assists the Secretary/Receptionist with switchboard and receptionist duties.
  • Maintains files for paid vouchers and correspondence.
  • Files purchase orders, invoices, and paid vouchers.

Qualifications

• High school graduate or equivalent required.
• Experience with Microsoft Office applications (Excel, Word, Outlook).
• Previous business office experience highly desirable.
• Excellent customer service skills required.
• Collections experience preferred but not required.
• Phone etiquette required.

Pay

$22.00 - $26.00/hr

Benefits

• 401K
• Medical, Dental, and Vision Insurance
• FSA and Dependent Care FSA
• Life Insurance
• AD&D, Long Term Disability, Short Term Disability
• Critical Illness, Accident, Hospital Indemnity
• Legal Benefits, Identity Theft Protection
• Pet Insurance and Auto/Home Insurance

Placement within the wage range is determined by years of experience, qualifications, and demonstrated ability to perform essential functions.