Building Secretary Jr/Sr High

Job Summary

About the role

The Jr/Sr High School Secretary is responsible for managing the daily operations of the school's administrative office. This position serves as one of the first points of contact for students, parents, staff, and the public, providing excellent customer service while maintaining accurate records, coordinating communications, and supporting school administration.

Responsibilities

• Provide administrative support to principal and other building administration.
• Greet and assist students, parents, staff, and visitors in a professional and courteous manner.
• Answer and direct incoming phone calls and respond to emails.
• Add additional time worked for building functions including parent/teacher conferences.
• Maintain student records, attendance, and confidential files as assigned.
• Prepare correspondence, reports, meeting agendas, and other documents.
• Schedule appointments, meetings, and school events for administrators.
• Cook up various jr/sr high functions.
• Maintain office supplies and coordinate equipment maintenance.
• Aid with payroll, purchase orders, and budget-related paperwork as assigned.
• Support teachers and administrators with clerical and administrative tasks.
• Handle incoming and outgoing mail and deliveries.
• Invoice student fees and make deposits.
• Operate standard office equipment, including computers, copiers, scanners, and multi-line phone systems.
• Ensure compliance with district policies and student privacy regulations.
• Respond appropriately to emergencies and assist with school safety procedures.

Requirements

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or secretarial experience, preferably in an educational setting.
• Proficiency in online platform navigation.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Qualifications

• Excellent customer service and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong problem-solving and organizational skills.
• Professional and confidential demeanor when interacting with diverse populations.
• Ability to handle sensitive information with discretion.

Pay

$14.50 per hour

Schedule

8 hours per day (202 per year), starting on August 3rd, 2026. On days when school has been cancelled, secretaries do not report to work. These days will be made up and could affect the tentative end date. Attendance expectation for staff is 95%.