Building Secretary

About the role

Reports to: Junior High Principal. Receives guidance from: Junior High Principal.

Job Goal: To receive each contact with the school in a friendly, helpful manner, and perform secretarial duties efficiently and expeditiously to benefit the operation of the school and/or staff members.

Requirements

• Associate's Degree or comparable experience
• Working knowledge of basic bookkeeping and/or accounting
• Computer and communication skills
• Excellent interpersonal and organizational skills

Evaluated annually on the basis of effort, enthusiasm, interpersonal skills, proofreading, organization, appearance, and knowledge of school environment.

Responsibilities

• Consistent and punctual "on site" attendance at the worksite is an essential job function
• Maintain substitute teacher sign-in sheet, substitute summary, and non-certificated personnel time sheets
• Assist in the preparation of the building budget, purchase orders and accounting system
• Responsible for the counting, recording, and deposit of monies collected within the building
• Responsible for furniture, equipment, and textbook inventories on computer
• Assist with preparation of the school improvement report and applicable state and district reports
• Order and dispense office supplies for staff
• Perform general receptionist duties including answering the phone and intercom, greeting visitors, assisting staff and students, and sorting mail and delivery items
• Perform general secretarial duties including typing, filing, operating office machines (including copier, FAX, etc.)
• Filing responsibilities including (but not limited to) school forms, general correspondence, etc.
• Prepare materials for administrators upon request
• Assist in the training of office aides
• Other duties as assigned by the building administrators

Skills

• Effective oral and written communication skills
• Effective organizational, decision making and public relation skills
• Auditory, visual and dexterity skills

Schedule

Twelve months; Full-time (40 hours/week)