Building Secretary

Qualifications

A high school diploma.

A reasonable degree of proficiency in data entry (40 words per minute) and use of Microsoft Office software.

Pleasant personality and good interpersonal skills.

Good oral, written, and telephone communication skills.

Working knowledge of basic office procedures and the operation of common office equipment.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Ability to quickly learn how to use new software products.

Performance Responsibilities

• Performs all data entry and data processing as directed.
• Tracks and balances all student activity accounts.
• Maintains demographic data in Power School, creates reports, mail merges data, and coordinates mailings.
• Utilizes shortcuts and efficiency options (i.e. mail merging, importing, and exporting).
• Utilizes e-mail for correspondence and utilizes the internet as needed.
• Routinely updates the building website.
• Serves as receptionist by answering telephone, taking messages, writing passes, admits, etc.
• Maintains building files and records.
• Makes parental contacts and other phone calls/correspondence as directed.
• Assists with Health Services Supervisor's duties.
• Assists in arranging and phoning for substitute teachers.
• Assumes responsibility for submission to the Administration Office all records of teacher absences, payments for staff substitutes, regular teacher substitutes, etc. on the proper forms.
• Maintains building files and records.
• Assists in scheduling Parent/Teacher Conference appointments.
• Assists in the normal flow of office traffic and requests of faculty and students.
• Affords assistance with student registration and the prior preparation of forms, teacher packets, etc.
• Responsible for teacher's attendance registers, and reports monthly attendance and enrollment, quarterly reports of pupils no longer enrolled in District, and monthly absentee records.
• Keeps student cumulative records in alphabetical order according to each class.
• Affords responsibility for collecting all fees (material, book and snack drink) throughout the school year, recording fee transactions in Power School and deposits fees into the proper account.
• Sends quarterly letters to parents regarding outstanding fees and excessive absences/tardies.
• Affords assistance with the supervision of students while they are in the office area.
• Demonstrates cooperation, courtesy and willingness to improve conditions and situations involving staff, parents and students.
• Attends work regularly, dresses appropriately, is conscious of responsibilities, maintains confidentiality, and conducts tasks with integrity.
• Fosters good public relations.

Evaluation

Performance of this job will be evaluated annually.

Compensation

Based on the Plano CUSD 88 Collective Bargaining Agreement.

For further information, please contact Leslie Kressin, Principal, at lkressin@plano88.org

District Mission Statement

The Mission of Plano School District is to empower and inspire our diverse student body to achieve academic excellence, experience personal growth, and make positive contributions to society.

District Vision Statement

• Students – Our students will think critically, persevere, and contribute productively to society.
• Families & Community – Our family and community members are partners in the educational process and will support the fundamental Mission of the District.
• Teachers – Our educators have unwavering high expectations, believe in students, demonstrate a growth mindset, and foster a collaborative environment.

Online Application

To be considered for this opening, applicant must go to "View Postings" and apply for the specific Job ID number.

To complete the online application process, applicants must also attach cover letter and resume.

Optional attachments include credentials, letters of recommendation, certificates, transcripts, etc.

Visit the district website at www.plano88.org