Building Secretary

About the Role

Under the direct supervision of the Principal or other administrator(s), you will provide clerical and administrative assistance to school administrators at Columbus North High School. This includes conveying information regarding school functions and procedures and supporting services provided to students, parents, instructional, and support employees.

Responsibilities

• Welcome and assist visitors to Columbus North High School, including students, parents, substitute teachers, and others.
• Coordinate daily substitute teacher assignments.
• Issue visitor's badges to individuals visiting the school premises.
• Prepare, copy, and distribute notices, memoranda, or other correspondence to inform school employees about activities, events, or work-related matters.
• Enter facility requests as needed.
• Assist in planning and scheduling school events and activities, maintaining a calendar of school and student events such as orientation, open house, field trips, sporting events, assemblies, and conferences.
• Maintain documents, files, and records to provide up-to-date reference and ensure compliance.
• Manage inventories of supplies and materials to ensure availability.
• Answer telephone calls and provide information or assistance to callers.
• Distribute incoming mail and prepare outgoing mail.
• Evaluate situations and take appropriate action or direct to personnel for resolution.
• Perform PBIS clerical duties.
• Respond to inquiries from students, parents, and employees, providing information and facilitating communication.
• Provide support and assistance to other clerical staff as needed.
• Coordinate fundraising paperwork.
• Serve as the point of contact for copier maintenance.
• Compose documents such as notices, correspondence, bulletins, reports, newsletters, and handbooks for the principal or other administrators.
• Perform any other related duties to ensure the efficient functioning of the school.

Requirements

• Effective writing and verbal communication skills.
• Ability to describe problems and report orally or in writing to supervisors.
• Ability to establish and maintain cooperative working relationships.
• Ability to follow written or oral instructions.
• Proficiency in basic arithmetic operations.
• Ability to use personal computers and software applications (e.g., Word, Excel, PowerPoint, Gmail, Google, PowerSchool).
• Problem-solving skills for job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Ability to work quickly with time-sensitive information.
• Strong sense of urgency, organizational, and time management skills.
• Knowledge of office management procedures.

Qualifications

• High school graduation or equivalent.
• Successful experience with office management preferred.

Work Environment

• Works in standard office and school building environments.
• Uses standard office equipment such as personal computers, copy machines, fax machines, and telephones.
• Limited travel to and from meetings may be required.

Pay

Grade 10 on Classified Staff Pay Matrix - $18.49 to $21.46 per hour based on experience. An additional $1 per hour will be paid from referendum funds.

Schedule

223 days per year, 7 hours per day.

Benefits

Full benefits package included.