Bookkeeper / Office Operations Manager

About Us

We operate a dual-business structure consisting of a growing Managed Services Provider (MSP), OmegaCor Technologies, specializing in IT support and solutions, and a busy Car Care Center known for exceptional customer service and reliable auto repair. We are looking for a highly organized, adaptable, and detail-driven Bookkeeper / Office Operations Manager to support both entities in a dynamic, fast-paced environment.

Position Summary

This role provides full-charge bookkeeping and office management support across two affiliated entities: (1) a professional services organization and (2) a retail business. The position is responsible for maintaining accurate financial records, supporting payroll and compliance processes, and ensuring efficient day-to-day office operations across both environments. The role requires the ability to navigate differing operational models, including service-based billing and retail transaction workflows, while ensuring consistency, accuracy, and compliance across both companies.

Accounting & Bookkeeping (Primary Focus)

• Maintain accurate general ledger and financial records for two business entities (professional services and retail).
• Manage accounts payable and receivable, including invoicing, collections, and vendor payments.
• Reconcile bank accounts, credit cards, and retail sales transactions.
• Support weekly payroll processing in coordination with internal teams.
• Assist with monthly close, including journal entries and account reconciliations.
• Coordinate sales tax filings and ensure compliance with applicable tax requirements.
• Identify and resolve discrepancies; recommend process improvements.

Office & Operational Support

• Support daily office operations across both business units to ensure efficiency and organization.
• Coordinate administrative workflows, including communication, documentation, and recordkeeping.
• Assist in developing and maintaining office policies and procedures.
• Partner with leadership to support operational and administrative priorities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred (Associate's degree with relevant experience considered).
• 3-5+ years of bookkeeping, accounting, or office management experience.
• Experience supporting multiple entities or business lines strongly preferred.
• Familiarity with retail operations and/or service-based billing is a plus.
• Proficiency in QuickBooks Online and Excel required; strong working knowledge of Microsoft Office (Word, Outlook, PowerPoint).
• Experience with systems such as Halo® and Tekmetric®, or similar platforms, is a plus.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and collaboration skills.
• High level of discretion and ability to handle confidential information.
• Support for our Core Values: Accountable, Client-Centric, Collaborative, Dedicated, and Humbly Confident.

Compensation & Benefits

• Salary: Starting at $70,000, commensurate with experience
• Health, dental, and vision insurance with 100% employer-paid coverage option
• Employer-paid Life, AD&D, Short- and Long-term Disability Insurance
• 401(k) Retirement plan with company match
• Paid time off, including holidays and your birthday
• Professional development support, including access to Learning Management System with 5,000+ courses

Physical Requirements

This role requires prolonged periods of sitting and working at a computer. Must be able to lift up to 10 pounds occasionally. Reasonable accommodations will be provided in accordance with applicable law.