Bookkeeper/Office Manager

Responsibilities

• Administer weekly payroll for office staff and union field employees, ensuring wages, deductions, and related tax filings are processed accurately and on schedule.
• Prepare project-specific certified payroll reports and maintain compliance with applicable federal, state, and union reporting requirements.
• Manage core accounting functions including accounts payable, accounts receivable, cash receipts, journal entries, and bank reconciliations.
• Perform month-end close activities, track job costs, reconcile project-related financial records, and support accurate financial reporting.
• Capture recurring compliance submissions such as quarterly tax filings, paid leave reporting, union remittances, and insurance program documentation for active projects.
• Lead annual accounting and administrative processes including year-end close, revenue reconciliation, W-2s, 1099s, 1095s, sales and use tax filings, and unemployment tax reporting.
• Oversee employee-related administrative activities such as onboarding for new team members, bonus and profit-sharing processing, retirement plan administration, and responses to benefits or policy questions.
• Supervise the remote accounts payable assistant and collaborate closely with company leadership, project managers, construction managers, and subcontractors to support operational and bidding needs.
• Aid with prequalification packages, bid document preparation, and collection of financial or compliance information required for project submissions.

Desired Experience

• Proven experience as a Full Charge Bookkeeper with responsibility for end-to-end accounting functions.
• Background in the construction industry with strong understanding of construction accounting practices and job costing.
• Hands-on experience processing certified payroll and managing payroll for both office employees and union workforces.
• Knowledge of accounts payable, accounts receivable, bank reconciliations, journal entries, and month-end close procedures.
• Familiarity with compliance reporting including payroll tax filings, quarterly returns, sales and use tax, and year-end forms such as W-2s and 1099s.
• Experience supporting benefits administration, retirement contributions, and employee onboarding activities.
• Ability to coordinate effectively with executives, project teams, construction managers, and external partners while managing multiple deadlines.
• Experience with AIA billing is preferred.

Salary Range

$60,000 - $80,000 yearly

Application Information

For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.

Contact Information

Bookkeeper / Office Manager - HVAC Mechanical contractor
Robert Half contact: Drew.Schroll@RobertHalf com.

Company Information

Robert Half has partnered with a long-standing privately-owned business in their search of a Bookkeeper / Office Manager. Reporting to the Owner, you will handle all accounting and office responsibilities for the HVAC/Mechanical contracting business. They have a number of union employees in the field as well so there will be certified payroll forms to complete. Their current office manager is moving out of state after 9 years here but she will stay on to train the new-hire until you're up and running!

Location

West Hartford, CT

Employment Type

Onsite
Permanent / Full Time

Posted Date

2026-07-02T00:00:00Z