Bookkeeper

Responsibilities

• Manage the accounts payable cycle from intake through system entry, ensuring vendor bills are coded correctly and recorded on time in Acumatica.
• Review invoices against purchase orders and receiving support, resolving mismatches early to prevent payment delays or processing errors.
• Record accounts payable, accounts receivable, bank transactions, and credit card activity promptly so financial records remain current and complete.
• Assemble supporting documentation for payment review, including invoices, purchasing records, receipts, and account coding, then submit complete packages for approval.
• Complete monthly reconciliations for bank accounts and credit cards, investigating and correcting discrepancies as needed.
• Assist with month-end accounting tasks such as accrual entries, prepaid tracking, and journal preparation under accounting leadership guidance.
• Apply accurate coding to intercompany activity across related business entities and multi-state organizational structures.
• Maintain vendor files, collect tax documentation such as W-9 forms, and provide support for annual 1099 reporting.
• Preserve organized, audit-ready records for financial transactions and proactively communicate issues such as duplicate payments, aging items, or unbilled receipts to stakeholders.

Requirements

• 3+ years of bookkeeping experience in a hands-on accounting environment.
• Working knowledge of accounts payable, accounts receivable, and general transaction processing.
• Experience using Acumatica is a must!
• Strong bank and credit card reconciliation skills with close attention to detail.
• Ability to manage documentation accurately and maintain reliable financial records.
• Familiarity with vendor maintenance, W-9 collection, and year-end 1099 support.
• Strong communication skills for coordinating with vendors and internal business partners on open accounting items.