Bookkeeper

Essential Duties And Responsibilities

• Process accounts payable timely and accurately, ensuring expenses are posted in the proper period and to the proper class.
• Enter expenses and bills into accounting software and allocate to appropriate grants and departments.
• Complete accounts payable forms including property tax exemption forms, worker’s compensation payroll reports, vehicle registrations, etc.
• Onboard new vendors and independent contractors as needed and process yearly 1099’s.
• Manage financial elements related to utilities and leases for all 4D Recovery facilities.
• Allocate prepaid assets and expenses, including business insurance.
• Update AP systems as related to new and/or growing 4D Recovery programs.
• Create donation and sponsorship invoices and Google sheet tracking systems that align with donor databases.
• Led financial reconciliations with the Development department.
• Company Credit Card Management (10%):
  • Review and categorize purchases.
  • Set up and disable cards as needed.
  • Audit card usage to verify that purchases are compliant with 4D Recovery spending policies and grant requirements when applicable.
  • Utilize Ramp credit card management system to automate and improve purchase coding.
• Payroll (20%):
  • Prepare and process bi-weekly payroll for 100+ employees.
  • Calculate, process, and generate manual checks as needed for employment terminations or bonuses.
  • Research basic employee payroll-related inquiries and address questions in a timely manner.
  • Assist with retroactive payments and deductions as needed.
  • Responsible for organization-wide payroll true-ups.
  • Report payroll to 403(b) carrier.
• Finance Support (20%):
  • Assist with month- and year-end processes.
  • Complete data entry for budgets.
• OTHER DUTIES AND RESPONSIBILITIES:
  • Attend supervision, team, and agency meetings as directed.
  • Perform other duties as assigned.

JOB/BEHAVIORAL COMPETENCIES

• Careful with risk and details.
• Service.
• Careful with risk and details.
• Service.

Minimum Qualifications And Experience

• This position typically requires a High School Diploma or equivalent.
• Must have reliable transportation or maintain a valid driver’s license for the state of residency and have a driving record permitting coverage under the corporate liability policy.
• If driving a personal vehicle for work purposes must also have and maintain personal auto liability coverage.
• All employees driving for work purposes, regardless of whether driving a personal or agency vehicle, must complete the agency’s driving approval process before they drive for work.
• At least three years of work experience in bookkeeping.
• Experience with performing audits.
• Ability to effectively use most features of Google Workspace and Microsoft Suites.
• Intermediate experience with Quickbooks.
• Experience with credit card management software (e.g. Ramp).
• Ability to create detailed reports as requested.
• Ability to work independently and as a team player.
• Excellent communication, trauma-informed approach and conflict resolution skills.
• Well-developed documentation skills and a strong commitment to quality management; ability to write accurate and concise reports while meeting tight deadlines.
• Must be dependable, flexible and punctual, and exhibit strong time management skills.
• Able to clearly articulate information to people of varying cultural, linguistic, and educational backgrounds.
• Able to communicate clearly, concisely, and effectively both orally and in writing.
• Able to problem solve and develop creative approaches.