Booking Coordinator

About the role

The Booking Coordinator will support the Lead Booker and other talent team members in all aspects of buying responsibilities, including preparation and distribution of offer sheets, administrative support, talent research and prospecting.

Responsibilities

• Create and prepare deal sheets in Rome
• Obtain holds from venues and place and release holds in Rome
• Obtain all details and show information from artist representatives, and act as a communications liaison between the artist and venues
• Cook up and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and partners
• Update and maintain offer templates, venue and artist info in Rome
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Learn settlement procedures and support settlement at shows as needed.
• Execute artist contracts and venue leases per company guidelines and return to artist agencies and venue partners
• Complete artist deposit payments
• Complete artist and venue show settlements night of show and post show as needed. Deliver all completed settlement information to the finance team
• Manage show files to ensure all essential documents are present before the day of the show. Including but not limited to headliner and support contracts, riders, and W-9s
• Absorb industry and guest ticketing requests and serve as liaison on-site as needed
• Complete expense reports and book travel as needed

Talent Prospecting

• Research new, up-and-coming artists, and distribute info to Lead Booker and the rest of the booking team
• Serve as a key member of the booking team, participate in meetings and discussions, and deliver new and exciting ideas on artists, processes, and best practices

Qualifications

• 5+ years of experience in data analysis
• A minimum of 2 years of experience as an assistant is preferred
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs and ability to work with accounting and financial departments
• Ability to navigate the internal sales admin system for most daily tasks
• Ability to navigate the internet as a communication and research tool
• Professional level of verbal and written communication skills
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment
• Must be able to handle sensitive matters and exercise excellent judgment
• Ability to work independently and within a team to juggle multiple prioritized tasks
• Experience with contracts a plus but not required
• Strong attention to detail
• Eagerness to support others (in venues and the office)
• Ability to multitask in a fluid and busy environment
• Passionate about live music and the music industry