Birth Certificate Rep

Job Overview

The EBC Rep ensures that all information required by the NJDOHSS Bureau of Vital Statistics Electronic Birth Certificate program and Paternity Opportunity Program is collected and accurately entered into the NJDOHSS EBC software program within the time frame mandated by NJDOHSS regulations. The EBC Rep acts as the MMC liaison with NJDOHSS Bureau of Vital Statistics and City of Long Branch Vital Statistics representatives.

Qualifications

• High School Diploma
• Computer skills
• Some College (Preferred)
• Ability to Use Microsoft Office and Excel software programs (Preferred)
• Medical Terminology (Preferred)
• Health Care Clerical Support 1 to 3 years of experience (Preferred)
• Previous Electronic Birth Certificate Experience (Preferred)

Scheduling Requirements

Per Diem Day

Essential Functions

• Identify problems or issues and take corrective action both proactively and retrospectively
• Utilize the EBC report writer software program to produce necessary reports and create ad hoc reports as needed
• Data transmission to the State via modem is conducted Monday through Friday
• Prepare and maintain reports and logs to verify submissions and ensure data loss during transmission can be resubmitted
• Prepare monthly quality assurance reports and attend quarterly Regional Monmouth Consortium EBC User Group meetings
• Knowledgeable regarding cultural diversity, educate parents regarding NJDOHSS and Federal birth certificate regulations, assist parents in completing required forms, accurately enter data into the EBC program, coordinate certification of birth by physician or mid level practitioners, print and review birth certificate with parents, and upon completion send birth certificates to the City of Long Branch Bureau of Vital Statistics
• Research and respond to NJDOHSS query letters within the time frame mandated by the NJDOHSS
• Create a file for each birth containing copies of all information pertinent to the birth certificate (modules, birth certificates, POP forms, etc.) and maintain these files for 18 months before shredding them. Send original modules to medical records for inclusion in the patient’s medical record
• Audit data entered into the system for accuracy such as Hearing Screening testing determinations
• Prepare educational material, educate and train patients and co-workers as it pertains to the NJDOHSS EBC software program
• Adhere to all HIPPA regulations
• Update infant’s name in the Compucare system upon completion of the birth certificate
• Coordinate intra-departmentally and inter-departmentally with physicians, mid-level practitioners, nurses, clerical personnel, and internally with parents and externally with NJDOHSS and City of Long Branch Bureau of Vital Statistics representatives to ensure completeness and accuracy of all information required by the EBC program

Benefits and Perks

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon