Awards Project Coordinator

About the role

We're Future, a global leader in specialist media. Our Endorsements & Awards team celebrates excellence across the Technology, Beauty, Lifestyle, and B2B sectors. You'll help us deliver prestigious awards programs that our audiences trust and value.

Responsibilities

• Reporting to the Director of Endorsements and Awards, you'll ensure our US campaigns run smoothly from launch to completion.
• You'll coordinate projects, manage product entries, and handle stakeholder communications.
• Your daily tasks involve using Google Workspace, Asana, and platforms like Swoogo and Awards Force.
• You'll also manage the Awards & Events Associate, helping them prioritize their workload.
• You'll work closely with internal Marketing, Sales, and Editorial teams to deliver outstanding events.
• During peak season, this role requires five days in the New York office, US travel, and physical event preparation.
• Clock timelines, deliverables, and deadlines across multiple US awards campaigns.
• Avoid tracking product entries for Beauty Awards to ensure accuracy.
• Manage day-to-day communications with key stakeholders professionally and promptly.
• Help coordinate judging processes, including product logistics and information management.
• Maintain accurate project trackers and databases so the wider team sees progress.
• Identify potential delays early and communicate these to relevant team members.

Requirements

• Experience coordinating projects or campaigns in media, publishing, or events.
• Exceptional organizational skills to manage multiple priorities and deadlines simultaneously.
• Experience maintaining project trackers using tools like Asana and Google Workspace.
• Strong stakeholder management skills to build effective working relationships.
• Previous direct report management is desirable but not essential.
• Experience with niche platforms like Swoogo and Awards Force is advantageous.
• Ability to work five days a week in the New York office from December to April.
• Ability to travel to events across the US.
• Ability to perform physical tasks, including moving boxes, unpacking, and organizing products on shelving.

Qualifications

• Not specified.

Skills

• Not specified.

Benefits

Uncapped leave, because we trust you to manage your workload and time.

When we hit our targets, enjoy a share of our profits with a bonus.

Refer a friend and get rewarded when they join Future.

Well-being support with access to our Colleague Assistant Programs.

Opportunity to purchase shares in Future with our Share Incentive Plan.

Pay

The expected range for this role is $70,000 - $75,000.

Schedule

This is a Hybrid role from our New York Office, working 3 days from the office, 2 from home.