Associate Resource Management Specialist

About the role

VISION El Paso County will be a trusted regional leader known for excellence in county service delivery. Our purpose is to provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.

Responsibilities

• Acquires, under direct oversight, materials, supplies, parts, equipment, and services needed to support departmental operations.
• Processes purchase requisitions, purchase orders, invoices, receiving records, and related documentation.
• Obtains pricing information, quotes, product information, and vendor documentation.
• Performs, under direct oversight, accounts payable processes, including invoice review, purchase order matching, payment support, and record maintenance.
• Receives, stores, issues, transfers, and tracks inventory, materials, supplies, tools, equipment, and operational resources.
• Performs inventory transactions, cycle counts, stock replenishment activities, inventory research, and record maintenance.
• Maintains inventory control systems, stockroom organization, storage locations, and material handling procedures.
• Maintains asset records, inventory records, operational databases, and supporting documentation.
• Collaborates with vendors to coordinate movement and delivery of materials, supplies, equipment, and resources between facilities, vendors, and operational locations.
• Compiles, enters, verifies, and reconciles information from procurement, inventory, financial, and operational systems.
• Prepares and maintains reports, spreadsheets, correspondence, records, and operational documentation.
• Provides customer service and operational support to County departments, vendors, and internal customers.
• Aids in audits, inventories, reconciliations, and operational reviews.
• Participates in emergency operations and response activities as assigned.
• Assists with weather-related duties, such as snow removal.
• Performs other duties as required.

Requirements

• High school diploma or equivalent education.
• One year of experience in purchasing, contracting, procurement, materials management, inventory control, logistics, fleet parts operations, asset management, public works operations, or related resource management functions.
• Must possess and maintain a valid driver's license.
• Must possess and maintain a Forklift Operation Certification or must obtain within six months of employment.
• Must obtain and maintain necessary certifications, licenses, and training as applicable to the position.

Qualifications

• Working knowledge of purchasing processes, procurement requirements, cooperative purchasing methods, vendor documentation, purchase orders, and approval thresholds.
• Working knowledge of resource management functions related to procurement, finance and accounts payable, inventory control, material logistics, asset recordkeeping, budget coding, records retention, audit documentation, and public works operations.
• Working knowledge of inventory management principles, including inventory tracking, stock replenishment, cycle counts, warehouse operations, and inventory record maintenance.
• Working knowledge of financial documentation and processes, including invoice review, purchase order matching, payment processing, vendor statement reconciliation, account coding, and financial recordkeeping.
• Skills in maintaining accurate procurement, inventory, financial, asset, and operational records.
• Skills in data entry, recordkeeping, document management, and information tracking.
• Skills in utilizing procurement, inventory, financial, asset management, and operational software systems.
• Skills in organizing work, maintaining documentation, and completing assignments within established timelines.
• Ability to learn, understand, and apply County policies, procedures, operational practices, and applicable laws and regulations.
• Ability to compile, validate, maintain, and reconcile information from procurement, inventory, asset management, financial, and operational systems.
• Ability to identify and resolve routine discrepancies and refer complex issues to higher-level staff as appropriate.
• Ability to prepare and maintain reports, spreadsheets, correspondence, records, and operational documentation.
• Ability to effectively prioritize and manage multiple competing tasks simultaneously while meeting deadlines.
• Ability to communicate effectively, both verbally and in writing.
• Ability to provide excellent customer service in a fast-paced environment.
• Ability to establish and maintain effective working relationships with County employees, outside agencies, vendors, and the public.
• Ability to operate standard office equipment and utilize Microsoft Office applications and County business systems.
• Ability to safely operate a variety of equipment, including pickup trucks, delivery trucks, delivery carts, forklifts, hand trucks, dollies, small hand tools, computer and hand-held data collection devices, and standard office machines.
• Ability to work independently and in a team environment with limited supervision.
• Ability to complete Individualized Development Plan (IDP).
• Maintain regular and punctual attendance.

Benefits

This position has an anticipated work schedule of Monday – Thursday, 6:00am – 4:30pm; subject to change.

Pay

Hiring Range: $48,000.00 - $52,000.00 annually