Associate Project Manager, Strategy & Operations

Job Details

Responsibilities

• Act as a project owner across cross-functional initiatives, managing workflows, prioritization, and execution
• Own Ad Sales campaign operations end-to-end, including intake, tracking, QA, pacing, and post-campaign reporting to ensure alignment with revenue goals
• Design, build, and maintain Airtable systems, automations, and workflows (certified builder), including integrations with Slack, email, and other tools
• Lead AI and automation initiatives, leveraging tools like AI to reduce manual work, improve output, and scale operations across 250+ employees
• Develop and maintain scalable SOPs, intake forms, and workflow documentation to standardize processes across teams
• Identify inefficiencies and implement solutions that improve speed, accuracy, and cross-team collaboration
• Partner with HR and leadership to manage open roles, maintain headcount tracking, and support hiring visibility and workforce planning
• Manage stringer operations, including onboarding automations, invoice processing, issue resolution, and coordination with HR, Finance, and Accounts Payable
• Partner with Finance on budget tracking, financial reporting, expense management, subscriptions, and annual planning support
• Manage vendor relationships and contracts, including onboarding, renewals, invoicing, and system transitions
• Support office operations and logistics, including sourcing field equipment, managing inventory, and coordinating workspace and operational needs
• Lead and maintain onboarding systems and access provisioning, ensuring employees are set up quickly and efficiently
• Serve as a central resource for systems troubleshooting, workflow support, and operational guidance across teams
• Ensure operational continuity and execution during high-priority initiatives, breaking news cycles, and organizational changes

Requirements

• Bachelor’s degree or equivalent experience
• Proven ability to independently manage projects and workflows in a fast-paced environment
• Strong operational mindset with experience building systems and improving processes
• Demonstrated experience with Airtable (automation, integrations, system design); certification preferred
• Experience leveraging AI tools (e.g., ChatGPT, CLaude, Cursor) to improve workflows and efficiency
• Experience managing or supporting Ad Sales campaign workflows and revenue-aligned operations
• Strong collaboration skills with experience working across Editorial, Product, Finance, and HR
• Excellent organizational, problem-solving, and prioritization skills
• Strong communication skills, including working with cross-functional teams and leadership
• High attention to detail with the ability to operate at both tactical and strategic levels
• Ability to thrive in a fast-paced, deadline-driven newsroom environment

Qualifications

• Experience with Airtable (automation, integrations, system design)
• Experience with AI tools (e.g., ChatGPT, CLaude, Cursor)
• Experience managing or supporting Ad Sales campaign workflows and revenue-aligned operations
• Strong collaboration skills with experience working across Editorial, Product, Finance, and HR
• Excellent organizational, problem-solving, and prioritization skills
• Strong communication skills, including working with cross-functional teams and leadership
• High attention to detail with the ability to operate at both tactical and strategic levels
• Ability to thrive in a fast-paced, deadline-driven newsroom environment

Skills

• Project Management
• Airtable Automation
• AI Tools (ChatGPT, CLaude, Cursor)
• Ad Sales Campaign Management
• Collaboration
• Organizational Skills
• Problem Solving
• Prioritization
• Communication
• Attention to Detail
• Fast-Paced Environment

Benefits

• Medical/Dental/Vision Insurance
• 401(k) Plan
• Paid Time Off
• Other Benefits in Accordance with Applicable Plan Documents