Associate Project Manager - Mission Critical

What this job involves

• Support the successful delivery of complex, fast-track data-center and mission-critical projects by providing essential project management assistance across coordination, documentation, scheduling, cost tracking, procurement administration, and stakeholder communication.
• Working closely with project managers on up to three concurrent projects, this high-growth role contributes to the precise, compressed execution that defines our speed-to-market advantage — attending key site milestones as needed while managing the administrative and reporting infrastructure that keeps each project on track.
• Your day-to-day tasks will include:
• Manage and maintain complete project documentation and records across all assigned projects; ensure version control and team-wide accessibility.
• Track budgets, process invoices and change orders, and assist with financial forecasting, cost-variance reporting, and preparation of pay application backup.
• Cook up vendor awards, purchase order execution, and contract records; track vendor insurance certificates and compliance documentation on behalf of the PM.
• Support RFP processes by coordinating bid packages, organizing bid-leveling data, and preparing recommendation summaries for PM review.
• Develop and update project charters, logistics plans, and integrated schedules; monitor milestones and flag critical-path or budget impacts to the PM early.
• Attend key project meetings, milestone events, and site visits as directed; prepare agendas, capture minutes, and distribute and follow up on action items across internal teams, vendors, and the client.
• Support client communications and prepare progress reports, presentations, and briefing materials under PM direction.
• Aid in field QA/QC documentation, commissioning tracking, and contractor coordination for key project milestones.
• Compile and coordinate delivery of closeout materials, including as-builts, O&M manuals, and warranties, in coordination with the project coordinator.
• Actively participate in site safety protocols and LOTO awareness during site visits; uphold safety, quality, and compliance standards across all project phases.

Requirements

• Bachelor’s degree in Construction Management, Engineering, or a related technical field.
• 2–4 years of experience in construction, facilities, or project management; mission-critical or data center environment exposure preferred.
• Understanding of mechanical, electrical, and building systems fundamentals.
• Experience coordinating with contractors, vendors, and supporting procurement or RFP processes.
• Proficiency with MS Office, MS Project, Procore, and similar project management and document-control tools.
• Familiarity with construction documentation, scheduling, budgeting, and cost tracking.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities across multiple concurrent projects in fast-paced settings.
• Clear written and verbal communication skills, including reporting and meeting documentation.
• Willingness to travel occasionally and engage directly in active construction site environments for key milestones (up to 25% onsite as needed).

PREFERRED

• Experience with projects involving significant mechanical/electrical or critical systems scopes.
• Exposure to data centers, hospitals, or other 24/7 operational environments with fast-track project delivery.
• Working knowledge of commissioning, testing, and quality control procedures.
• Experience supporting vendor selection, RFP/RFQ processes, and purchase order or contract administration.
• Interest in developing specialized expertise in mission-critical facility management.
• Pursuing or intending to pursue CAPM, PMP, or equivalent project management certification.
• Strong problem-solving mindset and ability to collaborate across diverse, geographically distributed project teams.