Associate Project Manager

Key Responsibilities

• Assist Project Managers with managing projects from kickoff through completion
• Track tasks, milestones, and deliverables across assigned projects
• Identify potential project risks or production challenges and escalate proactively
• Manage smaller projects or defined project scopes with increasing independence
• Support client communications, including meeting notes, follow-ups, and status updates
• Cook up communication between internal departments
• Attend site visits as required and document venue conditions and logistical details
• Organize and maintain project documentation, drawings, schedules, and change logs
• Aid with tracking project budgets, labor hours, and expenses
• Help maintain production schedules and crew calendars
• Support purchase orders, vendor coordination, and expense reconciliation
• Aid with coordination of in-house fabrication and external vendors
• Support installation, load-in, and load-out logistics as needed
• Ensure production quality, accuracy, and timeline adherence
• Participate in pre-production, kickoff, and internal alignment meetings
• Take meeting notes and track action items
• Support cross-functional team coordination
• Assist with post-event reconciliation of materials, tools, and inventory
• Support project close-out documentation and reporting

Qualifications

• 2–4 years of experience in project coordination, production, fabrication, events, construction, or related fields
• Basic understanding of fabrication, construction, or production workflows
• Ability to read and interpret drawings, blueprints, or shop drawings preferred
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Willingness to travel and work nights and weekends as needed
• Familiarity with SketchUp, Adobe Illustrator, CAD, or similar software is a plus
• OSHA 10 Certification is a plus or willingness to obtain
• Strong written and verbal communication skills
• Eagerness to learn, take initiative, and grow into a leadership role