Associate Design Project Coordinator

About the role

You will report to Design North American Coffee Partnership (NACP) leadership and collaborate with other Design & Innovation team members (both in Marketing and in Design organizations) to effectively support and manage the team across all workstreams.

Responsibilities

• Support senior design leaders by helping document and maintain creative operational workflows, service models, and team processes.
• Assist in coordinating communication and handoffs across global and regional design teams to ensure smooth end-to-end workflow connectivity.
• Help prepare materials, templates, and basic documentation that contribute to global governance systems, trainings, and best-practice resources.
• Maintain and update documentation on creative workflows, tools, and reporting processes; assist in organizing training sessions.
• Support day-to-day administration of project management platforms (e.g., Monday.com), including setting up projects, tracking progress, and ensuring data accuracy.
• Assist with pulling data, updating dashboards, and preparing simple reports for senior design leaders.
• Help collect and organize design value data; support the team in preparing materials that highlight design impact.
• Track and update key performance indicators (KPIs) and assist in identifying basic trends or areas needing follow-up.
• Provide administrative support for finance-related tasks, such as tracking budget updates, maintaining allocation records, and preparing reports for review.
• Continuously look for small opportunities to streamline processes, improve organization, and enhance team efficiency.

Requirements

• Minimum 1–2 years of experience in project coordination, operations, design support, or a related field.
• Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Basic understanding of project management principles and workflows.
• Experience using project management or collaboration tools.
• Comfort working with data—pulling reports, updating dashboards, and maintaining accurate records.
• Ability to create and maintain documentation, templates, and process guides.
• Strong written and verbal communication skills.
• High attention to detail and commitment to accuracy.
• Collaborative mindset with the ability to work across teams and functions.

Pay

The expected compensation range for this position is between $73,600 - $123,150. Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• Medical, dental, and vision coverage.
• Disability, health, and dependent care reimbursement accounts.
• Employee Assistance Program (EAP).
• Insurance (accident, group legal, life).
• Defined contribution retirement plan.