Associate Project Coordinator

About Our Client

The organization operates within the federal solutions sector, providing services and solutions that support U.S. government missions globally. It focuses on defense, security, intelligence, infrastructure, and environmental projects. The company manages large-scale contracts such as the FAA's Technical Support Services Contract 5 (T5), which supports the modernization and safety initiatives of the National Airspace System.

About the Opportunity

The Associate Program Coordinator role supports the execution of the FAA’s new air traffic control system program. This position is responsible for providing program-office coordination and operational support, including staffing, hiring, onboarding, reporting, and project tracking. The role contributes by enabling smooth program operations and assisting leadership and project teams in managing various program initiatives.

Responsibilities

• Support staffing, hiring, onboarding, project coordination, reporting, and other program-office activities
• Coordinate with program leadership, project managers, Talent Acquisition, Human Resources, and hiring teams
• Assist with high-volume hiring activities, including candidate tracking and interview scheduling
• Maintain staffing plans, requisition logs, candidate trackers, interview schedules, and onboarding records
• Develop and maintain spreadsheets, reports, charts, presentations, and other communication tools
• Assist with project plans, schedules, milestones, action items, risks, issues, and status updates
• Track deadlines, identify missing information or delays, and coordinate follow-up
• Prepare meeting materials, presentations, status updates, and program documentation
• Support special hiring campaigns, workforce initiatives, and process improvements
• Conduct research, data collection, and basic analysis for management decisions
• Take ownership of tasks and ensure completion with appropriate follow-up

Requirements

• High school diploma or equivalent with 3+ years related experience, or four-year degree in business, project management, or related field with 1+ year related experience
• Strong organizational skills and ability to manage multiple priorities
• Excellent attention to detail and accuracy
• Proficiency with Microsoft Excel (formulas, filters, tables, charts), PowerPoint, Word, Outlook, and Teams
• Strong written and verbal communication skills
• Problem-solving ability and capacity to learn new processes and systems quickly
• Ability to work independently and coordinate with multiple stakeholders
• Professional judgment in handling personnel and business information
• Ability to work remotely and travel occasionally
• Ability to meet customer security requirements; federal background check may be required