Design Project Coordinator

Brown and Caldwell · Honolulu Metropolitan Area · 2 days ago

RemoteRemoteArt & Creative$51k–$64k/yrFull-time

About the role

The Design Coordination role performs general design coordination, technical and administrative support tasks. The role supports the design team, facilitating smooth operations in managing design deliverables, coordinating construction administration tasks and ensuring that deliverables meet the client's expectations.

Responsibilities

Maintain basic master lists and logs during design and construction.
Coordinate specification development in Specification Development Platform (SpecLink).
Coordinate design deliverable content and manage design deliverables production.
Aid in developing design work breakdown structure and schedule.
Help prepare and implement project and quality management plans, project documentation and health and safety plans.
Cover basic QA/QC activities.
Maintain project collaboration sites.
Support Design Manager (DM) with Subject Matter Expert (SME) engagement for QC and scope, schedule and budget development and tracking.
May assist with subconsultant and teaming partner coordination.
Coordinate and document design team meetings, communications.
May prepare client presentation materials.
Flexibility to adapt and execute various additional assignments based on evolving needs.

Requirements

Assist project managers, design managers, and project analysts with design related project kick-off activities, including but not limited to, development of a work breakdown structure, project management plan, project schedule, and identification of key project success metrics.
Coordinate production of digital and/or hardcopy design submittals for client review.
Production and oversight of specifications, including formatting, tracking, and cross-referencing.
Create and maintain master specification lists, action item lists, consolidated comment logs, decision logs, and other design-related lists/logs as needed.
Partner with design managers to ensure that all design submittals meet the internal performance requirements of the project QA/QC plan, and maintain documentation of QA/QC (approvals, markups, etc.).
Setup workflows and review sessions through Bluebeam Studio.
Create and manage internal project design and deliverable schedules.
Maintain internal and external project collaboration sites to ensure continuous communication and document management across the project team, including internal team members, the client, and subconsultants.
Coordinate and complete construction administration tasks including preparing addenda and conformed documents of the technical specifications. Track, log and distribute contractor submittals, RFIs, WCD and Change Orders for internal review and client review.
Aid with daily local project and national design needs, as assigned by the design manager, project manager, design coordinator lead, and technical staff.
Work closely with the design managers to lead the design team coordination and communication.
Build relationships with design managers and team members; proactively identify work assignments that need to be completed.
Mentorship: May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.

Preferred Requirements

Assist project managers, design managers, and project analysts with design related project kick-off activities, including but not limited to, development of a work breakdown structure, project management plan, project schedule, and identification of key project success metrics.
Coordinate production of digital and/or hardcopy design submittals for client review.
Production and oversight of specifications, including formatting, tracking, and cross-referencing.
Create and maintain master specification lists, action item lists, consolidated comment logs, decision logs, and other design-related lists/logs as needed.
Partner with design managers to ensure that all design submittals meet the internal performance requirements of the project QA/QC plan, and maintain documentation of QA/QC (approvals, markups, etc.).
Setup workflows and review sessions through Bluebeam Studio.
Create and manage internal project design and deliverable schedules.
Maintain internal and external project collaboration sites to ensure continuous communication and document management across the project team, including internal team members, the client, and subconsultants.
Coordinate and complete construction administration tasks including preparing addenda and conformed documents of the technical specifications. Track, log and distribute contractor submittals, RFIs, WCD and Change Orders for internal review and client review.
Aid with daily local project and national design needs, as assigned by the design manager, project manager, design coordinator lead, and technical staff.
Work closely with the design managers to lead the design team coordination and communication.
Build relationships with design managers and team members; proactively identify work assignments that need to be completed.
Mentorship: May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.

Skills and Competencies

Solid understanding of technical and administrative tasks in design coordination.
Ability to manage logistical aspects of design deliverables production and maintain project collaboration sites.
Strong coordination and project management skills.
Ability to assist in developing work breakdown structures and schedules.
Good communication and administrative skills.

Experience

Typically requires a minimum of 2 years of design coordination or related professional experience.
Minimum two years’ experience in a professional office setting required; experience in project coordination and construction specification standards (EJCDC) in the A&E and construction industry preferred.
Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, Project, SharePoint, Bluebeam and ProjectWise skills are a plus.
Candidate should be able to anticipate project needs and have the ability to identify work assignments independently.
Candidate should be comfortable working directly with senior managers and technical staff.
Good communication skills (written and verbal) are essential.
Successful candidate will be proactive and self-motivated.
Ability to multi-task and prioritize required.
Ability to work both independently and in a team environment required.
Ability to work under multiple deadline pressures required.
Candidate should be willing to work occasional over-time.

Education

An associate's degree in business administration or relevant work experience is required.

Pay

The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location

Location A: $51,000 - $64,000
Location B: $57,000 - $70,000
Location C: $62,000 - $77,000

Benefits and Other Compensation

We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance.

About Brown And Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation.

Notice to Third Party Agencies

Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Equal Opportunity Employer

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply.