Assistant Registrar, Exhibitions and Loans

About the role

The Assistant Registrar, Exhibitions and Loans will support the museum’s loan and exhibition programming and is part of the Registration and Collections Management team. The role is focused on all logistics involved in borrowing and lending works of art.

Responsibilities

• Manage logistics related to incoming and outgoing loans, including shipping, packing, insurance, and condition reporting
• Prepare and track loan agreements, condition reports, and all documentation as needed
• Communicate with lenders and borrowers in addition to internal colleagues regarding exhibition and loans
• Track expenses, assist with budgets, and manage timelines and approvals
• Support exhibition and loan registration team as assigned
• Manage outward loan insurance valuation process
• Help with shipment handling, file archiving, and day-to-day registrar duties
• Travel on occasion with exhibitions and loans

Qualifications

• BA (Art History, Arts Administration, Museum Studies, or closely related field)
• 3 years of experience working in the museum registration field
• Strong understanding of museum registration methods, standards of practice, polices and procedures related to loans, art handling, fine arts shipping, and insurance
• Excellent communication and organizational skills and ability to work in a team environment
• Meticulous attention to detail and thorough record keeping
• Proficiency in Microsoft Office
• Previous experience with collections databases (TMS preferred)

Department

Registration and Collections Management

Reports to

Senior Director of Registration and Collections Care

Salary

$55,125

Union status

Union - DC37 Local 1502

FLSA status

Non-Exempt

Position type

Full-time

Schedule

35 hours per week, Monday–Friday, 9 am–5 pm

Benefits Offerings

• Competitive compensation
• Generous benefits and perks
• Medical, dental, vision and life insurance
• 401(k) Savings Plan and Pension Plan
• Generous paid time off, including annual vacation leave, sick leave, and 13 Museum holidays
• Short-term and long-term disability coverage
• Flexible Spending Accounts (FSAs) & Health Savings Accounts (HSAs) for eligible pre-tax health care, dependent care, and commuter expenses
• Employee Assistant Program
• Free admission to various NYC museums and cultural institutions
• Early access to Museum exhibitions
• Invitations to staff-only programs, tours, and on-site engagement events
• Opportunities to participate in community initiatives and Museum programs
• 40% discount for staff in Museum shops
• 20% discount at Museum café

Apply Today

We recognize that it’s unlikely that any candidate will meet 100% of the desired qualifications for a role. If much of this job description resonates with you, we strongly encourage you to apply today. We’re committed to welcoming candidates with a wide range of experiences and perspectives – especially those who see themselves contributing to our mission to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. If you have questions about our online application system, please contact us at job.applicationquestions@brooklynmuseum.org