Booking Assistant

About the role

The Booking Assistant supports the Irving Arts Center by managing rental space bookings and related tasks. The Arts Center hosts approximately 1,400 events annually, including 200+ performances and 25+ exhibitions, serving over 100,000 visitors.

The City of Irving values diversity and inclusion, aiming to reflect the community’s varied backgrounds in its workforce to foster understanding, respect, and equitable access to programs and services.

Responsibilities

• Handle rental space booking needs and requests
• Provide tours of Arts rental facilities
• Calculate estimates and prepare proposals for space use
• Coordinate venue reservation dates and times, user insurance program, equipment usage, and labor schedules
• Execute contracts, collect deposits, and process rental fees
• Create and maintain client files and event records
• Assist with telephone and reception duties

Requirements

• High school diploma or equivalent
• Some related college or vocational training
• Four years of increasingly responsible customer service and clerical experience
• Proficiency with computers and familiarity with MS Office products

Bilingual (English/Spanish) skills may be beneficial. A résumé and cover letter must be submitted with the application.

Pay

$21.94 - $30.94 per hour (Pay Grade GG14)