Assistant Jury Administrator

Temporary, part-time or full-time position supporting the jury-selection and juror-management functions of the court.

About the role

The Assistant Jury Administrator performs administrative, customer-service, and financial tasks to evaluate, summon, and prepare potential jurors for jury selection and service in accordance with internal controls, court procedures, and applicable statutory and constitutional requirements. The incumbent ensures efficient and fair operations related to the selection, qualification, summoning, orientation, management, and payment of jurors for petit and/or grand juries. The Assistant Jury Administrator provides assistance and backup coverage to the Jury Administrator and offers training, guidance, and oversight to the Jury Specialist. The incumbent will be expected to become proficient in the duties of the Jury Administrator and able to perform those duties independently in his or her absence.

Responsibilities

• Assist the Jury Administrator in the day-to-day execution of the district Jury Plan.
• Perform duties of the Jury Administrator in his or her absence.
• Perform duties of the Jury Specialist in charge of excuses and deferrals in his or her absence.
• Assist jurors by mail, email, and telephone, as well as in person, regarding requests for excuses, partial excuses, and deferrals; answer questions about payment and parking reimbursement.
• Assist with managing and orienting jurors on selection day, which may include arriving early to the courthouse.
• Assist with empaneling and preparation of voir dire paperwork on selection day.
• Assist with managing and orienting jurors summoned to complete pre-screening questionnaires.
• Assist in the grand jury selection process, including creating ballots for random selection and recording the results in open court.
• Maintain attendance, parking voucher, and payroll records for grand and petit jurors.
• Prepare and submit expense vouchers for jurors in travel status.
• Prepare and submit monthly jury statistical reports for the Administrative Office of the U.S. Courts (AO).
• Prepare and mail qualification questionnaires, summonses, notices, and informational forms.
• Evaluate juror qualification questionnaires and summons responses in accordance with the district Jury Plan.
• Work with chambers staff, the U.S. Marshals, the U.S. Attorney, and outside customer-support and software vendors to ensure smooth operations of the Jury Unit.
• Determine the proper number of participants to summon each month and the number to notice to appear on specific dates based on the needs of the court.
• Utilize the court’s JMS jury-management software and AJIS automated telephone system independently and proficiently.
• Be available to be contacted on short notice on weekends and after hours to make changes to participants’ reporting schedules and to send outgoing communications to the participants reflecting those changes.
• Assist Jury Administrator with creation of new jury wheels in accord with the district’s jury plan.
• Assist Jury Administrator with collecting information and drafting responses to jury challenges.
• Research databases for jurors’ updated contact information.
• Assist in jury questionnaire audits and failure-to-appear dockets.
• Perform other related duties as assigned.

Requirements

• High school graduate or equivalent.
• Two years of general experience and a minimum of one year of specialized experience.
• Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.

General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position’s duties.

Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications

• Bachelor’s degree.
• Experience working in a jury unit in state or federal court, with preference given to experience in a federal court jury unit.
• Excellent computer skills, including experience with a variety of software applications for scanning and image creation.
• High level of proficiency in communication across multiple channels (phone, email, in-person) with the public, court staff, and other stakeholders.
• Exceptional customer service experience, with the ability to communicate in a courteous, patient, respectful, and precise manner.
• Proficient computer and typing skills, particularly in word processing, document scanning, and PDF management, as well as competency in email and web navigation.
• Dependability, accountability, and a commitment to professional standards and reliability.
• Highly organized with superior time-management skills, capable of prioritizing tasks effectively in a dynamic environment.
• Strong attention to detail and accuracy.
• Strong verbal and written communication skills, including a solid understanding of language, grammar, and spelling.

Benefits

• Eleven paid federal holidays.
• Paid annual leave (part-time pro-rated based on hours worked).
• Paid sick leave (part-time pro-rated based on hours worked).
• Medical coverage with pre-tax employee premiums (part-time pro-rated based on hours worked).
• Flexible benefits program for health care, dependent care, and commuter/parking expenses.
• Eligibility for Group Life Insurance and Long-Term Disability coverage.
• Mandatory participation in the Federal Employees Retirement System (FERS).
• Time in service with other federal agencies, as well as time for prior military service, is taken into consideration when computing leave accrual and retirement benefits.

Eligibility for benefits varies with part-time and/or temporary appointments.