Assistant Administrator

Proudly supported by Marquis Health Consulting Services. Must be a licensed administrator in the state of Maryland.

About the role

At Bay Harbor Post Acute and Healthcare Center, we believe that strong support systems create strong teams. Guided by our core values of Passion, Respect, and Excellence, the Assistant Administrator plays an essential role in ensuring smooth, efficient office operations and delivering a welcoming, organized, and professional experience for staff, visitors, and partners.

Join our team at Bay Harbor Post Acute and Healthcare Center, a 295-bed Sub-Acute and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference. Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation.

Responsibilities

• Provide enthusiastic and reliable administrative support to managers and employees to ensure efficient day-to-day office operations.
• Organize and coordinate calendars, appointments, and meetings with accuracy and professionalism.
• Prepare, proofread, and distribute documents, communications, and materials with attention to detail and excellence.
• Maintain organized filing systems to ensure information is accurate, accessible, and well-structured.
• Serve as a respectful, helpful point of contact for internal and external inquiries, directing individuals to the appropriate personnel and providing clear information as needed.
• Monitor office supply inventory, anticipate needs, and ensure timely ordering to support uninterrupted operations.

Requirements

• Must be a licensed administrator in the state of Maryland
• High School Diploma or GED required
• Bachelor's degree required
• Proficiency in Microsoft Office Suite (including Excel, PowerPoint, and Word)
• Prior experience as an administrative assistant or a similar position in a healthcare setting required
• Strong organizational skills with the ability to manage multiple tasks with accuracy and professionalism
• Excellent communication and interpersonal skills with a respectful and team-oriented approach

Core Values

• Passion – Bringing energy, initiative, and a positive attitude to every task, while supporting a smooth and welcoming office environment.
• Respect – Treating all staff, visitors, and partners with professionalism, courtesy, and consideration in every interaction.
• Excellence – Ensuring accuracy, organization, and reliability in all administrative functions to support efficient and effective operations every day.

Benefits

• Tuition reimbursement
• Employee referral bonus
• Health, vision, and dental benefits
• 401(k) with match
• Employee engagement and culture committee
• Company-sponsored life insurance
• Employee assistance program (EAP) resources

Pay

Hourly range: $36-$38/hr (all inclusive). Daily pay available.

Schedule

Full-time opportunity. 4-5 days a week, working some weekends.