Aquatics Administrator

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Aid in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Arrange and book private lessons
• Act as the point of contact for internal and external clients
• Liaise with Director and Coordinator to handle requests and queries from senior managers
• Provide excellent customer service to all program participants
• Build strong relationships with families while advancing the core mission and values of the 14th Street Y
• Maintain all necessary aquatics related certifications in accordance with the DOH
• Attend staff meetings and trainings as required
• Perform special projects and other duties as assigned

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Working knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an administrative assistant or Secretary will be a plus
• Be available for up to 20 hours per week