Administrative Coordinator- Aquatics

Department: Parks & Recreation
Work Location: Aquatics Center
Hiring Range: $18.73 - $23.05/hourly
Type of Position: Regular, Full-Time

Responsibilities

• Supervise, schedule, develop, train, and organize workload of all front desk and Lake Farmington personnel.
• Train cash-handling employees in City Policy.
• Establish and maintain effective working relationships with employees, officials, and the public using excellent customer service skills.
• Prepare reports and related information for decision-making, including monitoring monthly expenditure budgets.
• Prepare daily, monthly, and yearly attendance and revenue accounting reports.
• Ensure daily revenue close-outs are completed and balanced.
• Respond to public inquiries and complaints about aquatics programs made in person, by telephone, or through correspondence.
• Ensure all daily financial documentation and deposits are submitted to the City's Finance department as scheduled.
• Manage participant registration for aquatic activities and teams, including record keeping, tracking and collecting fees, dues, and registration forms.
• Work closely with the City Marketing department to design, update, and release brochures, passes, and other promotional documents.
• Collect, process, and file all P-Card statements in a timely manner to the Finance Division.
• Manage, inventory, and purchase necessary safety, office, janitorial, and recreation supplies under the supervision of Aquatics Management.
• Schedule and manage contract regular employees.
• Check timesheets for accuracy and enter payroll for the municipal pools.
• Record, organize, and update all Red Cross materials.
• Obtain Environmental Department Food Permits for special events.
• Teach aquacise (as assigned).
• Complete necessary employee evaluations.
• Prepare requisitions for expenditures related to budgetary expenses, including expenses for special accounts.
• Input invoices, FPO's, and money orders.
• Perform miscellaneous receptionist duties such as greeting customers, answering phones, collecting fees, running errands, and making arrangements for pool use.
• Assist in supervising activities throughout Aquatic Facilities.
• Assist in planning, purchasing, marketing, announcing, and running Aquatic Programs and projects.
• Operate a motor vehicle to assist in carrying out the business of the department and the City.
• Serve as a member of various employee committees, as assigned.
• Gather information for media newsletters and flyers; organize, proof, and arrange for printing of newsletters.
• Perform custodial and cleaning duties of the pool facility.

Requirements

• Subject to the City's Drug and Alcohol Free Workplace Program, including pre-employment, post-accident, reasonable suspicion, return-to-duty, and follow-up testing.
• High school diploma or GED equivalent with an emphasis in business.
• Considerable knowledge of general office skills, including typing, computer use, calculator, telephone, and related office machines.
• Knowledge of general bookkeeping procedures.
• Thorough knowledge and understanding of aquatic programming, or the ability to obtain such.
• Ability to communicate effectively orally and in writing.
• Ability to work harmoniously with co-workers and interact positively with patrons.
• Ability to establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, volunteers, and the general public.
• Valid New Mexico driver's license with an acceptable driving record for the past three years or state of current residency.
• Ability to work a varied shift including weekends and holidays.
• Skill in operation of listed tools and equipment.
• Must be certified in CPR/First Aid/AED or have the ability to obtain such within the first year of employment.
• Must possess Red Cross Level III swimming skills or ability to obtain such within the first year of employment.
• Knowledge of Aquatic Safety equipment or ability to obtain such within the first year of employment.

Skills

• Proficiency in personal computer use, including Microsoft Word and Excel software.
• Experience with calculator, copy and fax machines, aquatic safety equipment, phone, mobile or portable radio, and automobile.

Physical Demands

• Frequently required to walk, sit, talk, or hear.
• Occasionally required to use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms.
• Occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment

• Occasionally works in outside weather conditions.
• Occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals.
• Noise level in the work environment is moderately quiet in the office and moderately loud in the field.

Pay

$18.73 - $23.05/hourly