AP/Payroll Coordinator

Job Summary

We are seeking an AP/Payroll Coordinator to join our team. The position offers competitive wages, benefits, growth opportunities, and a supportive work environment.

About the Role

The AP/Payroll Coordinator will administer the center’s payroll and serve as the center’s liaison with the support team’s payroll, benefits, and human resources department. They will coordinate the flow of applicants and employment paperwork, maintain employment records, exercise integrity and confidentiality, process payroll, assist with payroll issues, complete reference checks, conduct basic computer training, conduct in-service education, direct employees to resources, maintain personnel files, track I-9 documents, and comply with legal requirements.

Responsibilities

• Coordinate the flow of applicants and employment paperwork for staffing purposes and maintains the employment records (including in-Service records) of the center’s employees.
• Exercise integrity and confidentiality. Maintain personal employee information including but not limited to medical, pay, demographic, discipline, family matters in the strictest confidence and in accordance with policy and legal standards.
• Serve as the center payroll representative by processing payroll in accordance with policies and procedures and by assisting center employees in resolving payroll issues.
• Career Development: Coordinate center applicant flow processes from sourcing through selection, complete reference checks, criminal background checks, and ensures that applicant drug tests are completed along with all other necessary employment paperwork.
• Employee Support: Ensure all new employees are trained in time clock practices and creates employee badges. Serves as the benefits designee for the center and ensures that all employees receive the required information regarding benefits and processes the benefits paperwork. Liaises with Corporate Benefit Services to address employee issues/inquiries.
• Training & Development: Conducts Basic Computer Training (equipment, login, keyboarding, and system navigation) for all new employees. Conducts annual in-service non-clinical mandatory education for all employees and maintains documentation.
• Performance Management: Directs employees to appropriate resources in response to employee needs. Tracks Performance Evaluation Schedule (including 90 day and annual reviews) for all employees.
• Records Management: Creates and maintain personnel files/records (manual and electronic) as well as Center employee- related files/records including Benefit Accruals, Service Date Adjustments, I-9 forms, Licensure/Certification/Education, OSHA, Workers’ Compensation, Unemployment Claims, and Employee Health/Medical Records (i.e., Drug Testing, CPR, Physicals, FMLA) according to policy and legal standards. Ensures the quality, accuracy and timeliness of the information.
• Compliance: Remains current in the understanding of all company benefit programs and benefit policies; Is well versed in the understanding of ADA and FMLA; Coordinates Center programs, e.g., Workers’ Compensation, Employee Recognition, Employee Communications (Corporate-Big Blue Board, Corporate Integrity, other government mandated and center-related), and Special Events. Complies with applicable legal requirements, standards, policies and procedures including but not limited to those within the Compliance and Ethics Program, Standard/Code of Conduct, Federal False Claims Act and HIPAA.
• Reporting: Participates in required orientation and training programs. Promptly reports concerns and suspected incidences of non-compliance to supervisor. Cooperates with monitoring and audit functions and investigations. Participates, as requested, in quality assurance and process improvement activities.

Requirements

• High school diploma.
• 2 years of experience in payroll, benefits or human resources.
• Experience using computer to support work activities.

Qualifications

• Must have a strong attention to detail.
• Excellent organizational skills.
• Ability to handle confidential information.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office Suite.

Skills

• Payroll Processing
• Benefits Administration
• Human Resources
• Computer Skills

Benefits

UKG Wallet - access to earned wages before pay day
Competitive Wages!

Pay

Salary Range: $25-$28 per hour.

Schedule

N/A