Payroll/AP Coordinator

About the role

Specialized Care for the Patients Who Need It Most. NeuroPsychiatric Hospitals (NPH) is dedicated to providing unparalleled service to our patients, team members, physicians, and families. We dare to do things differently, bringing together compassionate care, specialized expertise, and an interdisciplinary approach to meet the unique needs of those we serve. It is this commitment that distinguishes NPH as the healthcare provider of choice. As a national leader in behavioral healthcare, NPH specializes in caring for patients with acute psychiatric and complex medical needs. Our hospitals provide patient-centered care through an interdisciplinary, multi-specialty approach, ensuring our patients receive the specialized support they need when they need it most. With locations in Indiana, Michigan, Texas, Ohio, and Arizona, we are expanding access to our unique model of care across the United States. Join NPH and become part of a team that is daring to do things differently and making a lasting difference in the lives of our patients, families, and communities every day.

Overview NeuroPsychiatric Hospitals is looking for a Corporate Accounts Payable and Payroll Coordinator to serve on our financial operations team. Under the direction of Chief Financial Officer, the AP and Payroll Coordinator will perform specialized clerical tasks with major emphasis on the coordination of the preparation, processing and maintenance of payrolls, and accounts payable. The coordinator is responsible for applying departmental procedures and practices to accounts and recordkeeping, and payroll related tasks to ensure accuracy and completeness.

Responsibilities

• Oversee the timely and accurate processing of company payroll within the prescribed time frame following established procedures.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and local requirements.
• Ensure that documents are properly authorized.
• Open mail daily, appropriately.
• Input all invoices received the day before into the system.
• Research and follow-up on discrepancies with purchasing if price of unit of measure problem or quantity problem.
• Communicate with CFO or supervisor of any discrepancies, unresolved disputes, or vendor management issues.
• Check vendor terms, freight bills, general ledger code and expense month.
• Verify and reconcile vendor name on invoices and PO/Receiving reports.
• Prepare and review for accuracy W-2 forms for employees and 1099 forms for vendors as mandated by law and distributes by January 31 of each year.
• Research, resolve and