AP/Payroll Clerk

About the role

This position is responsible for general payroll and accounts payable functions, along with any other assigned projects.

Responsibilities

• Processes payroll each pay period and monthly in a timely and accurate manner
• Responsible for calculation of payroll federal, state, and county taxes
• Processes payroll tax payments
• Tracks and maintains garnishments
• Aids in completing year-end payroll tax filings (W2s, Federal and State filings)
• Completes setup for all new accounts payable vendors and maintains W-9s for those vendors
• Processes accounts payable check runs weekly in a timely and accurate manner
• Enters invoices and check requests as needed
• Aids in monitoring cash
• Reviews 1099s and sends information to Accounting firm for printing and mailing
• Works closely with Materials Management on processing invoices and PO’s
• Maintains and updates Fixed Asset System
• Filings Indiana Unclaimed Report annually
• Reviews and reconciles credit card account
• Reviews and reconciles gas cards account and makes the bi-weekly payments
• SUBMITS ACH payments weekly and when needed
• Communicates payment detail to vendors
• SUBMITS POSITIVE PAY FILE TO BANK
• All other duties as assigned

Qualifications

• Five (5) years general accounting experience, preferred
• High School Diploma, Associate’s Degree in business/accounting preferred
• Paragon G/L and other accounting subsystems experience, preferred

Knowledge, Skills, Abilities & Behaviors

• Maintains regulatory requirements
• Completes annual educational requirements, as appropriate
• Maintain confidentiality of accounting and payroll records, contract terms, company proprietary information and any other potentially confidential material
• Resolves personnel concerns, utilizing the appropriate chain of command
• Ensures compliance with policies and procedures regarding operations, fire, safety, and infection control
• Proficient in Microsoft Excel and Microsoft Word
• Demonstrates leadership abilities

Physical And Sensory Requirements

• This position requires the ability to sit for extended periods, perform repetitive hand movements for typing and data entry, and occasionally lift or carry objects up to 20 pounds.
• Ability to read and write and the ability to understand and follow written and oral instruction.
• Mobility within an office environment, including occasional bending, standing, and walking, is required.

Comments

Eligible for the Choose Southern Indiana Program, which offers $5,000 to recent college graduates (within 6 months) from within Indiana or experienced workers from out-of-state that move to and gain employment. Click here to learn more about Choose Southern Indiana Program.