AP Accountant -SC/DHQ - Finance-11-001

About the role

The Salvation Army, an evangelical part of the universal Christian church, provides assistance through its accounting department. This AP Accountant will process accounts payable transactions, verify paperwork compliance, and assist with various financial tasks.

Responsibilities

• Provide bookkeeping services with particular emphasis on Accounts Payable.
• Process full cycle, high volume accounts payable for multiple units.
• Affiliate with maintenance of A/P Vendor files and other system files as required.
• Review new vendors and be familiar with W9 & 1099 requirements.
• Verify coding of invoices for payment from the proper account.
• Maintain record of sales taxes for quarterly report.
• Generate checks. Prepare backup documentation to be sent with checks.
• Research A/P issues.
• Follow up with outstanding checks and stale checks.
• Primary liaison with field units for A/P related issues.
• Ensure reimbursement and petty cash forms are the same for all units.
• Verify that all vouchers and supporting documentation are properly filed.
• Reconcile A/P Aging Reports monthly CARE System.
• Process corporate credit expenses in an accurate and timely manner.
• Process personal, Petty Cash and Mileage reimbursements in an accurate and timely manner.
• Verify coding of expenses.
• Ensure that Salvation Army policies and procedures are followed.
• Communicate with cardholders to request missing information.
• Maintain record of cardholder personal expenses reimbursed.
• Assist with monthly and year end closings.
• Prepare journal entries for monthly prepaid expenses.
• Review monthly expenses and prepare accruals if needed.
• Reconcile Balance Sheet accounts related to accounts payable.
• Perform journal entries to record corporate credit card transactions.
• Perform journal entries to distribute expenses among units/departments on consolidated accounts.
• Perform journal entries to reclassify invoices/reimbursements.
• Affiliate with audit preparation with emphasis on A/P.
• Backup support in the absence of other A/Ps.
• Affiliate and support to Accounting Supervisor.
• Any other duties that may be assigned.

Essential Functions

• Must be able to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.
• Must be able to lift up to 25 lbs.
• Must be able to work on Saturdays and additional hours as necessary.

Minimum Qualifications

• Education: Requires a BS/BA Degree from an accredited College or University.
• Experience: Requires a minimum of one to three years’ experience.

Skills, Knowledge & Abilities

• Embrace the mission of the Salvation Army.
• Collaborative style and be a team player.
• Advanced computer skills: Microsoft Office, Shelby and SQL reporting preferred.
• Excellent interpersonal and written communication skills.
• Able to communicate effectively with superiors, program directors and their staff.
• Self-motivated, deadline driven.
• Able to enter data with speed and accuracy.